Accounts Executive (Accounts Payable)

Position: Accounts Executive (Accounts Payable)

Location: Bangalore (WFO)

Company: Side

About the role:

As an Accounts Executive focused on Accounts Payable, you will be responsible for managing all aspects of the payment process within the finance department. Your role will include processing vendor invoices, reconciling supplier statements, ensuring timely payments, and maintaining accurate financial records.

You will work closely with internal departments and external suppliers to resolve any invoice or payment queries, support month-end closing activities and contribute to process improvements within the accounts payable function.

Key responsibilities:

• Process vendor invoices and ensure accurate accounting entries in the ERP system
• Assist in preparing payment runs (EFT, wires, and cheques) and coordinate with the team for timely processing
• Verify vendor invoices against approved Purchase Orders (POs), contracts, and supporting documents before processing payments
• Ensure all invoices have proper approvals as per the company approval matrix and internal control policies
• Review vendor contracts, work orders, and service agreements to confirm billing accuracy and payment terms
• Perform three-way matching between PO, invoice, and receipt/supporting documents prior to payment release
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner
• Maintain proper documentation and filing of invoices, payments, and supporting records
• Follow up with vendors and internal stakeholders regarding payment and invoice-related queries
• Monitor open invoices and support timely clearing of outstanding balances
• Ensure compliance with company policies and basic tax requirements (GST/HST, PST)
• Support month-end AP closing activities and reporting requirements
• Coordinate with Procurement, Finance, and other departments for smooth AP operations
• Assist in process improvement initiatives and support automation activities where required