Document Controller

About our client:

Our client is a global specialty materials company committed to enhancing the quality of life through innovative products and solutions, prioritizing safety and sustainability. With a focus on key sectors such as transportation, building and construction, and consumables, it leverages cutting-edge technology platforms, fosters deep customer engagement, and drives differentiated application development to maintain its leading positions in these markets. As a globally inclusive and diverse company, they have employed approximately 14,000 people around the world and serves customers in more than 100 countries.

Role Description :

• This role supports project teams by controlling documentation for EPC projects—identifying, uploading and distributing engineering deliverables and maintaining electronic and hardcopy repositories with accurate indexing, revision control, metadata and access permissions.
• It operates EDMS (SharePoint, ProjectWise), manages the change control lifecycle (issue/revise/approve/distribute/archive) and reviews documents for completeness and contractual/QMS compliance.
• The role maintains traceability, transmittals and audit trails, prepares reports, supports technical reviews and handovers, follows up on pending reviews, and safeguards data integrity and confidentiality.
• Control all documentation activities: identify, upload and distribute engineering deliverables.

Responsibilities:

• Maintain electronic and hardcopy repositories with accurate indexing, revision control and retrieval.
• Operate and administer EDMS (SharePoint, ProjectWise, etc.): uploads, metadata, permissions and folder structures.
• Review drawings, specifications, change orders, submittals and vendor documents for completeness, format and contractual/QMS compliance; resolve discrepancies.
• Manage the change control lifecycle: issue, revise, approve, distribute, archive and retire controlled copies.
• Ensure documents are correctly dated, versioned and authorized prior to release.
• Maintain traceability registers, revision histories, distribution lists, transmittals and audit trails.
• Prepare transmittals, distribution notices, status updates and ad?hoc project reports.
• Support technical reviews, coordination meetings and project closeout / handover documentation packs.
• Proactively follow up on pending actions, approvals and overdue reviews.
• Develop and maintain document procedures, metadata standards and templates; identify and implement improvements.
• Provide day to day support for document access, retrieval, formatting/numbering and stakeholder queries, while maintaining access controls, data integrity and compliance with internal/ISO/contractual requirements.

Requirements:

• Bachelor’s degree (any discipline) or equivalent.
• 2 to 6 years’ relevant document control experience, preferably in construction, engineering, manufacturing, oil & gas or EPC project environments.
• Experience supporting project QMS and contractual/client requirements is preferred.
• Software Proficiency: Strong with MS Office (Word, Excel).
• Experience with document management systems/EDMS such as Microsoft SharePoint, Bentley ProjectWise, DocuWare, or similar document control software. Familiarity with PDF tools and CAD/PDF handling.