Office Administrator

About Concord:

Headquartered in Seattle, Washington, Concord Technologies is a leading SaaS provider of cloud-based document transfer and workflow automation solutions to more than 1,500 healthcare organizations and companies in other document-intensive industries. We are the hub for exchanging millions of healthcare documents every day and are dedicated to fundamentally changing how health information moves.

At Concord, we see a future where healthcare payer and provider documents and workflows are simplified and dynamically supported by artificial intelligence; where providers have exactly the information they need and can focus on prevention and personalized care. To make the future a reality, we are developing next generation document automation solutions to improve patient care and run healthcare facilities more effectively.

Job Summary:

The Office Coordinator is responsible for ensuring the smooth day-to-day operations of the office by providing administrative, organizational, and coordination support. The role acts as a central point of contact for employees, visitors, vendors, and management, helping maintain an efficient, well-organized, and professional work environment.

The ideal candidate should have excellent oral and written communication skills and be able to organize their work to ensure the efficient and smooth day-to-day operations of our office in Jaipur.

Key Responsibilities:

Administrative:

• Oversee effective implementation of office policies and procedures
• Manage daily office operations, including scheduling, correspondence and record-keeping.
• Maintain office supplies inventory and coordinate with vendors for timely replenishment
• Organize and maintain physical and digital filing systems
• Compile and share weekly or monthly data required for scheduled reports

Facilities and vendor coordination:

• Coordinate with building management, IT support, housekeeping, and maintenance vendors.
• Arrange repairs, maintenance, and office equipment servicing as required.
• Ensure office safety, cleanliness, and compliance with company policies.

Other (Finance and employee support)

• Assist with invoice processing, expense tracking, and basic budgeting activities.
• Maintain purchase orders, vendor contracts, and related documentation.
• Support Finance and HR Teams with administrative tasks as needed.
• Act as a point of contact for employee administrative queries.
• Help maintain a positive and organized workplace culture

Skills Required:

• Attention to detail and problem-solving skills
• Ability to work independently and handle confidential information
• Strong follow-up and time-management skills
• Vendor management or facilities coordinator experience
• Professional demeanor and customer-service mindset
• Excellent verbal and written communication skills
• Is Innovative
• Experience in bookkeeping will be an additional bonus

Qualifications:

• Bachelor's degree in business administration or similar field
• Hands-on experience with MS Office (Particularly MS Word and MS Excel)
• Hands-on experience with Jira (Project Management Tool)
• Experience in bookkeeping will be an additional bonus