Senior Executive Assistant to Co-Founder
Why This Role Exists
We don't need a typical administrative assistant.
We need someone who ensures the Co-Founder's day runs smoothly, operations stay on track, and nothing falls through the cracks.
This role sits at the center of leadership support, operational efficiency, and stakeholder communication-directly impacting decision-making, team alignment, and business execution.
What You'll Be Responsible For (Outcomes)
You manage and optimize the CEO's calendar
Priorities, meetings, and deadlines are coordinated efficiently and without conflicts
You act as a trusted point of contact
Internal teams and external stakeholders experience clear, professional, and timely communication
You ensure follow-through on deliverables
Tasks are tracked, deadlines are met, and nothing is overlooked
You prepare, review, and manage critical documents
Agreements, reports, and internal communications are accurate, organized, and ready when needed
You streamline operations and research proactively
Information is gathered, organized, and presented to support decision-making
You coordinate meetings and communications
Appointments, confirmations, and updates are handled without delays
You handle sensitive information responsibly
Confidentiality and professionalism are maintained at all times
You support additional initiatives as needed
Social media management, team coordination, or ad hoc projects are executed efficiently
What You've Done Before
- 5+ years of experience as an Executive Assistant or in a similar role (non-negotiable)
- Proven experience supporting C-level executives (CEO, Founder, or similar)
- Strong experience in calendar management, client communication, and document preparation
- Excellent written and verbal communication skills
- Highly organized with strong attention to detail and follow-through
- Ability to multitask, prioritize, and adapt in fast-paced environments
- Proficiency in Google Workspace and ability to quickly learn new tools
Who You Are
Proactive - you anticipate needs and act before being asked
Detail-oriented - you catch what others miss
Solutions-driven - you find ways to make things happen
Highly organized - you keep multiple priorities and projects on track
Professional - you maintain confidentiality and clear communication
Adaptable - you thrive in fast-paced, dynamic environments
Who This Is NOT For
This is not a fit if your experience is primarily:
- Administrative support without direct C-level exposure
- Project coordination without ownership or independent problem-solving
- Roles where calendar management, stakeholder communication, or document prep were minimal
- Reactive assistants who wait to be told what to do
What Success Looks Like
- The Co-Founder's day runs efficiently with priorities clearly managed
- Internal and external stakeholders experience smooth, professional communication
- Deadlines and deliverables are consistently met without reminders
- Documents, reports, and information are accurate, organized, and ready when needed
- Operations flow smoothly, and ad hoc tasks are executed proactively
Requirements
Minimum Technical and Work Environment Requirements:
- Internet Connection:
- Primary internet connection with a minimum speed of 15 Mbps.
- Backup internet connection with at least 10 Mbps.
- Backup connection must be capable of supporting work during a power outage.
- Primary Device:
- Desktop or laptop equipped with at least:
- Intel Core i5 (8th generation or newer), Intel Core i3 (10th generation or newer), AMD Ryzen 5, or an equivalent processor.
- A minimum of 8 GB RAM.
- Backup Device:
- Must meet or exceed the performance of an Intel Core i3 processor.
- Must be functional during power interruptions.
- Peripherals and Workspace:
- A functioning webcam.
- A noise-canceling USB headset.
- A quiet, dedicated home office space.
- A smartphone for communication and verification purposes.
Benefits
- Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
- Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
- Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
- Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
- Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
- Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.
