Sr Manager - Product & Coal Operations

1. Implementation of Coal Purchase Contracts

Coordinate with Economic Planning & Scheduling (EPS) to align cargo arrival plans with freight and demurrage optimization

Nominate and negotiate laycan and cargo with term and spot suppliers

Ensure flawless vessel nomination and acceptance, resolving issues prior to lifting subjects

Liaise with Finance (Mid and Back Office) for payment terms and cargo insurance

Issue documentary instructions to suppliers per contract terms

Address loading/discharging issues promptly

Notify suppliers of losses, demurrage, and other claims

Gather evidence in advance for potential disputes

Support dispute resolution in coordination with Legal, external law firms, and P&I Club

2. Chartering of Vessels for Coal

Charter vessels and negotiate charter party terms

Draft charter party agreements based on negotiated terms

Review existing charter party terms with shipowners

Coordinate nomination documents with vessel owners and suppliers

Liaise with operations for terminal/supplier approvals

Obtain INSA No Objection Certificate and DG Shipping chartering permission

Prepare and verify freight, bunker, and brokerage invoices

Ensure timely freight payments per charter party terms

Follow up with Finance on freight, brokerage, DG shipping fees, and bunker payments

3. Implementation of Voyage Charter Party

Issue voyage performance instructions to ships

Monitor vessel performance across loading, passage, and discharge phases

Review MIS of claims and ensure timely lodging within industry norms

Review agency nominations and appointments

Assist in dispute handling and case file preparation with Legal and external counsel

4. Sub-Charter/Space Charter of TC Vessels to PSU

Implement sub/space charter contracts with PSUs

Appoint surveyors for quality and quantity assessments at load and discharge ports

Finalize stowage and tank cleaning plans

Monitor vessel activity at both ports

Certify and initiate voyage cost calculations for PSU agreement

5. Handling Product/Coal Demurrage Claims

Prepare monthly MIS of payable and receivable demurrage

Negotiate and settle demurrage claims with buyers and suppliers

Develop action plans to mitigate demurrage based on root cause analysis

6. Support Long-Term Strategic Initiatives

Liaise with service providers to gather intelligence on load ports, facilities, and expansion activities

Provide strategic inputs to the Coal Trading Desk