Admin & HR Executive

📍 Pune, Maharashtra

🏢 Company: XEN Modular India

💼 Experience: 5–7 Years

🕒 Employment Type: Full-Time

About XEN Modular India

XEN Modular India is a leading modular furniture and interior manufacturing company committed to delivering innovative and high-quality interior solutions. We are looking for a highly organized and experienced Senior Admin & HR Executive who can independently manage HR operations, factory administration, recruitment, employee relations, and statutory compliance.

Candidates with experience in manufacturing, factory administration, and workforce management will be preferred.

Key Roles & ResponsibilitiesHuman Resource Management

• Handle end-to-end recruitment and talent acquisition processes.
• Create and manage job postings across various recruitment platforms.
• Screen resumes and shortlist suitable candidates.
• Conduct telephonic screening and coordinate interviews.
• Manage interview scheduling and candidate follow-ups.
• Handle onboarding, joining formalities, and employee documentation.
• Maintain employee databases, personnel files, and HR records.
• Support employee engagement and employee relations activities.
• Address employee concerns and coordinate grievance handling.
• Manage employee attendance, leave records, and workforce data.

Payroll & Statutory Compliance

• Handle PF, ESIC, Professional Tax (PT), Labour Welfare Fund (LWF), and other statutory compliances.
• Coordinate PF and ESIC registrations, filings, claims, transfers, and employee support.
• Maintain statutory registers and labor law records.
• Ensure timely filing of statutory returns and compliance documentation.
• Coordinate with auditors, consultants, and government authorities.
• Support payroll processing and verify statutory deductions.
• Ensure compliance with applicable labor laws and company policies.

Administration & Office Management

• Manage day-to-day office administration activities.
• Handle office assets, inventory, and vendor coordination.
• Maintain contracts, licenses, agreements, and company records.
• Coordinate facility management and office maintenance.
• Prepare administrative reports and management documentation.
• Support senior management with operational and administrative requirements.

Factory & Manufacturing Coordination

• Coordinate with factory, production, and operations teams.
• Monitor factory attendance, workforce deployment, and manpower planning.
• Maintain contractor and labor records.
• Ensure compliance with factory rules, safety standards, and labor regulations.
• Support factory audits, inspections, and statutory requirements.
• Act as a bridge between management, HR, and factory personnel.

Desired Skills & Experience

We are specifically looking for candidates who have hands-on experience in:

'14; Recruitment & Selection

'14; Resume Screening & Candidate Sourcing

'14; Interview Coordination & Scheduling

'14; Employee Relations & Grievance Handling

'14; Onboarding & Employee Documentation

'14; Attendance & Workforce Management

'14; HR Records Management

'14; Office Administration & Facility Management

'14; PF & ESIC Compliance

'14; Payroll Support & Statutory Compliance

'14; Manufacturing / Factory HR Operations

'14; Strong Communication & Coordination Skills

'14; Proficiency in MS Excel, Word, and HR Documentation

Qualification

• Bachelor's Degree in Human Resources, Business Administration, Commerce, or related field.
• 5–7 years of experience in HR, Administration, and Compliance.
• Experience in manufacturing, modular furniture, engineering, construction, or factory-based industries preferred.
• Strong understanding of labor laws and statutory compliance.