Senior Project Management Specialist - Indo-German Cooperation on Agrivoltaics

The International Water Management Institute (IWMI), a CGIAR Research Center, is on the lookout for a versatile professional to join its office in New Delhi, India, as a Senior Project Management Specialist.

The Senior Management Project Specialist is responsible for preparing and assessing project workplans and budgets, assessing operational support functions, and analyzing project workflows to recommend improvements for enhanced performance. The role involves supervising team activities, collaborating with research and stakeholders, aligning event logistics, and sharing program information to ensure seamless project implementation. The Senior Project Specialist ensures quality service delivery by assessing operational support services, maintaining project data, maintaining tools such as risk logs, and proposing mitigation strategies for identified risks.

The position is embedded within the IWMI India project implementation team and contributes to the IndoGerman Cooperation on Agrivoltaics (IGCA), a multipartner initiative implemented with GIZ and Fraunhofer ISE under the International Climate Initiative (IKI) of the German Federal Government. The project supports the scaling of agrivoltaics in India through business models, financing mechanisms, capacity development, field testing, and policy alignment across diverse agroecological regions.

DUTIES & RESPONSIBILITIES:

Main Purpose of Job:

• Prepare, assess, and monitor project workplans, milestones, and budgetson a periodic basis to ensure IWMI's IGCA commitments are delivered in line with grant agreements, operational plans, and approved timelines.
• Plan, monitor, and assess project implementation across thematic outputs to ensure compliance with standards, effective resource utilization, and alignment with agreed objectives, escalating risks and deviations as needed.
• Gather, analyze, and synthesize project data related to implementation progress, finances, risks, and outputs to inform adaptive project management and evidencebased decisionmaking.
• Implement and monitor project operational support functions, including finance, procurement, contracts, logistics, and partner management, to enable smooth and compliant project execution.
• Maintain and apply project management tools, including workplans, Gantt charts, risk registers, and mitigation plans, to proactively manage delivery risks and performance.
• Contribute to the preparation of strategic project documentation, including inputs to proposals, reports, and presentations, to support project continuity, learning, and future phases.

Main engagement, collaboration and communication responsibilities:

• Coordinate and maintain effective working relationships with IGCA consortium partners, subgrantees, service providers, and internal IWMI teams to ensure coherent implementation and shared accountability.
• Act as the primary operational point of contact for daytoday IGCA coordination with GIZ India and other partners, ensuring timely communication and issue resolution.
• Align project activities with research, communications, and operational teams to ensure integrated delivery of technical outputs, events, and dissemination products.
• Oversee planning and execution of project meetings, workshops, conferences, and stakeholder consultations, ensuring logistical, financial, and operational readiness.
• Share project information and progress updates through appropriate platforms to enhance visibility, transparency, and stakeholder engagement.
• Coordinate with the relevant internal stakeholders (e.g. Grants Specialist, and Portfolio Manager) to support the processing of partnership contracts and amendments, ensuring accuracy, compliance, and timely execution.

Main responsibilities in the delivery of timely and quality services:

• Monitor and assess the quality and timeliness of outputs delivered by partners, subgrantees, and service providers, ensuring compliance with contractual and technical requirements.
• Compile, validate, and consolidate technical, financial, and progress information into highquality internal and donor reports and management updates.
• Coordinate preparation of technical and financial reports in collaboration with project leadership and finance teams to ensure accuracy, completeness, and compliance.
• Identify, assess, and manage project risks, proposing and tracking mitigation actions to maintain delivery against approved plans and budgets.
• Address operational and implementation issues proactively, escalating complex matters to project leadership to safeguard project performance and donor confidence.
• Monitor and support the implementation of project activities by maintaining project portfolio data, tracking outputs and deliverables, and updating progress reports in the Project Management System; assist the Project Leader by identifying potential delays and ensuring activities are aligned with agreed timelines.