Grants Management Specialist - Partnerships and Sub-Grants

The International Water Management Institute (IWMI), a CGIAR Research Center, is looking for an enthusiastic candidate to take on the role of Grants Management Specialist based out of its office in New Delhi, India.

The Grant Management Specialist is responsible for organizing and overseeing the internal review process of grants, contracts, and agreements to ensure compliance with organizational and donor requirements. The role involves acting as the focal point for internal stakeholders, collaborating on agreement reviews, engaging with projects and country offices to resolve contractual issues, and negotiating with external partners to establish clear terms and conditions. The Grant Management Specialist conduct due diligence assessments for all partners, monitors contract development timelines, maintains and updates grants and contract databases, reviews agreement documents for compliance, and identifies potential risks to ensure accurate documentation and effective risk mitigation.

The position is embedded within the IWMI India project implementation team and contributes to the IndoGerman Cooperation on Agrivoltaics (IGCA), a multipartner initiative implemented with GIZ and Fraunhofer ISE under the International Climate Initiative (IKI) of the German Federal Government. The project supports the scaling of agrivoltaics in India through business models, financing mechanisms, capacity development, field testing, and policy alignment across diverse agroecological regions.

DUTIES & RESPONSIBILITIES:

Main Purpose of Job:

• Organize and oversee the internal review and management of grants, subgrants, partnership agreements, and contracts to ensure compliance with organizational policies and donor requirements and enable effective project delivery.
• Recommend and implement grant and partnership management process improvements to reduce approval timelines and strengthen consistency and quality of agreements.
• Prepare, review, and amend grant and contract documents using approved templates to ensure accuracy, clarity of terms, and alignment with organizational and donor standards.
• Ensure due diligence assessments are conducted for partners, subgrantees, consultants, and service providers, identifying and addressing risks to safeguard organizational and donor interests.
• Ensure grants, agreements, and contracts are compliant by design, supporting effective negotiation, approval, and signing processes.

Main engagement, collaboration and communication responsibilities:

• Act as the focal point for internal stakeholders within the assigned portfolio, providing clear guidance and timely responses on grant, partnership, and contract management matters.
• Collaborate with project leadership, project management, finance, and other relevant units in the review and signoff of agreements prior to signing to ensure alignment with organizational policies.
• Engage with project teams, country offices, partners, and subgrantees to resolve contractual, compliance, and implementation issues in a timely and constructive manner.
• Liaise with donors, partners, subgrantees, consultants, and service providers on contract terms and conditions to ensure clear roles, responsibilities, and deliverables.
• Organize and contribute to training and information sessions on grant and partnership management requirements to strengthen compliance and shared understanding among project teams and partners.

Main responsibilities in the delivery of timely and quality services:

• Monitor and oversee contract and agreement development timelines to prevent delays and support timely project implementation.
• Maintain and update grants, contracts, and partnership databases and tracking tools to ensure accurate, complete, and accessible information for decisionmaking and reporting.
• Develop and review grant and partnership agreement documentation to ensure compliance with organizational policies and donor regulations and requirements.
• Identify potential risks related to contract terms, partner capacity, and compliance, and work with relevant stakeholders to document and implement appropriate mitigation measures.