Procurement Coordinator - GSAR

Under indirect supervision, updates Procurement systems and co-ordinates approval and control of Procurement activities. Provides support to sourcing and finance teams globally.

Key Responsibilities:

Proactively contacts suppliers to maintain pertinent data, obtain needed documentation, and enable suppliers in procurement systems. Document closure and complete recording activities for various contracts and other supplier documentation. Prepare documentation for sourcing events. Support work delivering results in meeting cost, quality, delivery, and inventory goals. Support supplier quality activities with supplier quality improvement engineers, suppliers, and category teams. Liaison between procurement teams and other functions. Participating in health safety and environmental awareness and improvement activities and daily tasks. Perform any other tasks assigned. Participate in Project teams, when necessary, to ensure effective implementation of change. Communicate with the supplier and work with supplier to manage project deliverables within agreed timelines. Use common process tools and business systems to provide repeatable analytics and reporting. Ensure data integrity of all procurement information as it is created. Competencies:

Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Being resilient - Rebounding from setbacks and adversity when facing difficult situations.

Builds networks - Effectively building formal and informal relationship networks inside and outside the organization.

Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.

Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Customer focus - Building strong customer relationships and delivering customer-centric solutions.

Ensures accountability - Holding self and others accountable to meet commitments.

Instills trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

Procurement Ethics - Avoids supplier engagement that may compromise supplier sourcing, selection, and management processes and seeks counsel to ensure compliance.

Procurement Policies, Procedures, Tools - Understands all of the relevant Procurement policies and procedures and complies with them in daily work; Masters all tools required to conduct procurement work. Knows how to access documents in the appropriate Document Management System (DMS) and/or who to ask if clarification or expansion of the information contained in each document is needed.

Procurement Systems - Recognizes linkage to multiple systems such as purchasing order, payment, engineering release, and quality systems; troubleshoots and corrects issues resulting from data issues; writes ad-hoc reports using tools within each application; identifies and documents work flows and system testing; actively participates in implementation process of new purchasing systems including requirements gathering, design, communication, and training.

Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

Education, Licenses, Certifications:

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. College or equivalent degree preferred.

Written communication skills in English, preferred.

This position may require licensing for compliance with export controls or sanctions regulations.

Experience:

Requires some work experience and intermediate level knowledge obtained through training or on-the-job experience.

Experience using Microsoft office including Excel, PowerPoint, and Word required.

Prior Supply Chain systems experience preferred.

Qualifications for Internal Candidates

1. Key Responsibilities & Role Description

• Manage Indirect Suppliers master data, ARIBA network enablement, validate & maintain supplier master data in ARIBA and support and enhance electronic PO communication with supplier.

• Review failed/returned POs and provide appropriate solution. Collaborate and Partner with Sourcing, Supply chain team to expedite process

• Review, assess procurement cost variance (like Invoice Price Variance, PO Price Variance) and provides resolution.

• Detailed RCA (Root Cause Analysis) and make Improvement plans to avoid Issue recurrence.

• Deadline-based work management ensuring adherence of the team to escalation SLA, On-time assessment and closure of tasks.

• Shall demonstrate Quick in decision making ability and manage Business Continuity. Ability in handling small team within procurement or supply chain environment.

• Handle large data from global suppliers

• Continuous Improvement Mindset: Identifies inefficiencies, proposes innovative solutions, and implements process enhancements. Build automation and create dashboards to deliver efficient outcomes

2. Competencies Needed (other than those mentioned in the GPP)

• Functional Expertise: Well-versed with Source To Pay end-to-end process; Solid communication & Networking skills; Attention to details, Accuracy in Data handling.

• System, Tools: ARIBA , Oracle, Supplier Master data management systems.

• Analytical & Problem-Solving Skills Uses data-driven insights to address supplier data challenges and optimize processes. Proficiency in procurement systems and Supplier Payment management tools/systems. Proficiency in building dashboards & data visual tools, and creating macros (Power Automate, Power Bi, Power Apps, Advance Excel Macros, SQL etc)

• Continuous Improvement Mindset Identifies inefficiencies, proposes innovative solutions, and implements process enhancements.

• Escalation & Conflict Management Handles escalations calmly, resolves conflicts effectively, and ensures minimal disruption.

• Collaboration & Team Leadership Encourages teamwork, facilitates brainstorming, and drives collective problem-solving. Ability to work collaboratively across global teams and manage multiple stakeholders. Ability to lead small team or workstreams within procurement or supply chain environment.

3. Experience

• Minimum 4+ years of experience in Procurement or Supply Chain management

• Strong knowledge of Indirect PO Management, PO Price change Management, Prive Variations, Procurement Data Analysis, Master data management.

• Experience in SAP-ARIBA is must

• Excellent analytical, stakeholder management and communication skills.

• Hands on experience in automations tools, dashboards & data visual tools, and must have handled large procurement or supply chain data.

• (Power Automate, Power Bi, Power Apps, Advance Excel Macros, SQL etc)

Work Location: IOC-Pune, India

Shift Timing Night Shift (05:00 PM - 02:00 AM IST)

Working Mode: Hybrid

100% On-Site No