Director of Administration

Event Administration\nLead end-to-end administrative support for ASSOCHAM events held in Delhi, including conferences, summits, seminars, and meetings.\nManage venue bookings, logistics coordination, permits, infrastructure setup, and guest services.\nLiaise with internal teams and external vendors for branding, transport, technical support, and other essentials.\nEnsure event budget tracking and timely closure of event logistics.\n3. Procurement & Vendor Management\nManage procurement for administrative and event-related requirements as per policy.\nIdentify, evaluate, and finalize vendors; ensure adherence to cost, quality, and timelines. Mange Vendor empanelment and yearly evaluation.\nMaintain vendor databases, contracts, purchase orders, and approval documentation.\nMonitor vendor SLAs and resolve service-level issues.\n4.

Compliance & Regulatory Management\nEnsure all statutory compliances related to admin and facility operations are up to date (fire NOC, pollution control, AMC, lease/license renewals, etc.).\nWork closely with the legal and finance teams for timely contract vetting and renewal.\nMaintain audit-ready documentation of assets, licenses, and approvals.\n5. Internal Audits & Controls\nConduct periodic internal audits of administrative and procurement processes.\nMonitor adherence to budget, asset usage, and policy compliance.\nSupport external and internal auditors with relevant documentation and clarifications.\n6. General Administration\nManage travel bookings, stationery, courier, records, guest handling, and office supplies.\nMaintain asset register and monitor IT/admin inventory in collaboration with relevant departments.\nSupervise administrative staff including drivers, office boys, housekeeping, and vendor personnel.\nEducation and Experience\nPostgraduate in Business Administration, Facility Management, or related field.\n22+ years of experience in administration and facilities, preferably in industry bodies or large corporates.\nExperience handling multi-function teams and high-profile events is a strong advantage.\nSkills (Soft and Functional)\nProven leadership in managing facilities, events, procurement, and admin compliance.\nExcellent organizational, vendor negotiation, and interpersonal skills.\nWorking knowledge of fire & safety regulations, facility operations, and AMC management.\nHands-on experience with admin/ERP tools and Microsoft Office Suite.\nStrong problem-solving and crisis management abilities.