US Human Resources Manager

We are seeking an experienced and process-driven US Human Resources Manager to lead and manage all HR functions for our United States operations. This individual must have hands-on experience working as an HR professional supporting U.S.-based companies and possess strong knowledge of U.S. labor laws, compliance standards, and HR best practices. This is a high-ownership role requiring precision, accountability, and deep familiarity with U.S. HR frameworks. The ideal candidate understands the full HR lifecycle and can independently manage HR processes from onboarding to compliance, employee relations, performance management, and terminations.

Key Responsibilities

U.S. HR Compliance & Legal

Ensure full compliance with U.S. federal, state, and local labor laws

Manage documentation related to FLSA, EEOC, ADA, FMLA, OSHA, and other regulatory frameworks

Oversee I-9 verification, E-Verify processes, W-4 documentation, and employment eligibility compliance

Maintain employee records in accordance with U.S. legal standards

Coordinate with U.S. legal counsel when required

Onboarding & Offboarding

Manage end-to-end onboarding for U.S. W-2 employees and 1099 contractors

Draft and issue compliant offer letters and employment agreements

Conduct structured onboarding sessions

Handle terminations professionally and compliantly, including documentation and final pay requirements

Payroll & Benefits Coordination

Work closely with payroll providers to ensure accurate and timely payroll processing

Ensure tax compliance across applicable states

Manage benefits administration including health insurance, 401(k), and other benefit programs

Address payroll discrepancies and employee compensation inquiries

Performance Management & Policy Enforcement

Develop and enforce HR policies aligned with U.S. employment standards

Oversee performance review systems and disciplinary processes

Implement structured PIPs and documentation protocols

Drive accountability and ensure policy consistency across teams

Employee Relations

Act as the primary HR point of contact for U.S. employees

Manage workplace complaints, investigations, and conflict resolution

Ensure structured documentation of all HR matters

Foster a professional and compliant workplace environment

HR Systems & Process Management

Maintain and optimize HRIS platforms

Develop SOPs for all HR functions

Ensure structured documentation and reporting

Build scalable HR systems aligned with company growth

Requirements

Required Qualifications

Minimum 4-7 years of HR experience specifically supporting U.S. companies

Strong working knowledge of U.S. labour laws and compliance requirements

Experience handling W-2 employees and 1099 contractors

Proven experience managing payroll and benefits for U.S. teams

Experience drafting U.S.-compliant HR documentation and policies

Highly process-oriented and detail-driven

Experience with HRIS platforms and payroll systems

Exposure to multi-state employment compliance