Procure to Pay Operations Associate

• You will be aligned with our Finance Operations vertical and will be helping us in determining financial outcomes by collecting operational data/reports, whilst conducting analysis and reconciling transactions.
• boosting vendor compliance, cutting savings erosion, improving discount capture using preferred suppliers, and in confirming pricing and terms prior to payment. Responsible for accounting of goods and services, through requisitioning, purchasing and receiving. Also look after order sequence of procurement and financial process end to end. The Accounts Payable Processing team focuses on designing, implementing, managing and supporting accounts payable activities by applying the relevant processes, policies and applications. The team is responsible for timely and accurate billing and processing of invoices, managing purchase and non-purchase orders and two-way and three-way matching of invoices.
• Design, implement, manage and support accounts payable activities for an organization by applying the relevant processes, policies and applications.

• Process vendor invoices/credit notes within agreed timeframes
• Process urgent invoices within agreed timelines
• Validate invoices and identify non-compliant invoices; send them back to relevant stakeholders
• Understand business exceptions, rules, and guidelines
• Have basic accounting knowledge and understand entry impact on supplier ledger (Invoice, Credit Memo, Discount Capture)
• Raise queries to internal teams or suppliers while parking invoices with appropriate reasons
• Follow up multiple times on hold/parked/stuck invoices via emails or calls to drive resolution
• Understand country-specific Tax/VAT guidelines from invoice data
• Ensure invoice data is accurately captured in ERP/workflow systems
• Process PO invoices using 2-way/3-way matching
• Process Non-PO invoices with required approvals
• Manage and follow up on invoice exceptions
• Perform quality checks on invoices/credit notes
• Ensure process controls are in place and followed
• Ensure compliance with policies and procedures
• Support periodic audits and maintain updated documentation
• Monitor and control GRIR, vendor debit balances, direct debits, and invoices on hold
• Ensure all SLAs and KPIs are met
• Create and validate payment schedules as per business guidelines
• Process vendor payment runs as per defined schedules and desktop procedures
• Process urgent payments with required approvals within agreed timelines
• Perform quality review of payment proposals
• Conduct pre-payment and post-payment validations
• Coordinate with Vendor Master team for invoice/vendor holds
• Confirm payment run is debited from the bank account
• Ensure next payment run is executed after RTR bank reconciliation
• Coordinate with banking team to resolve payment exceptions and vendor refunds
• Generate and send payment remittance advice to vendors on time
• Maintain payment approval audit trails for audit and compliance
• Perform duplicate audit checks
• Conduct RCA for duplicate or erroneous payments
• Maintain duplicate payment tracker until recovery is completed

• Procure to Pay - Accounts Payable ProcessingSkill required:
• Any GraduationQualifications:
• Years of Experience:1 to 3 years
• Good understanding of Vendor Invoice Processing & related controls Good understanding of Vendor Payment processing & related controls Good understanding of T&E processing & related controls Experience of Vendor ReconciliationsG
• Experience of Vendor Master Update Experienced in Helpdesk - Query resolution Good understanding of PTP Month End Close Tasks Experienced in preparation of GRIR Reconciliations Good Written Communication Good Verbal Communication Skills Good hands on experience in MS Excel Ready to work in night shifts Decent operational knowledge of MS Excel
• Knowledge of current technologies in PTP domain Prior experience in Great Plains, AS400 & Navision

How to Apply: Interested candidates are encouraged to respond/submit their updated resumes, and for additional job opportunities, please visit Jobs In India – VARITE.

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