Executive Personal Assistant

Team members are encouraged to take ownership of their work and contribute to continuous improvement in daily operations. The work environment values professionalism, integrity, and long-term business relationships.\nRole Description This is a full-time, on-site Executive Personal Assistant role based in Mumbai. The Executive Personal Assistant will provide comprehensive support to senior leadership, including managing calendars, scheduling meetings, and coordinating travel and appointments.

The role involves handling phone calls, emails, and correspondence, preparing reports, presentations, and documents, and maintaining organized filing (digital and physical) for easy access to information. The individual will assist in planning and coordinating internal and external meetings, track follow-ups and action items, and ensure the executive is prepared with relevant materials and briefings. The role may also include handling personal tasks and errands for the executive, maintaining confidentiality of sensitive information, liaising with internal departments and external stakeholders, and supporting day-to-day administrative operations as needed.\nQualifications\n\nStrong Personal Assistance skills, including coordination of personal and professional tasks, handling confidential information, and managing errands and follow-ups.\nProven Executive Administrative Assistance experience, including preparing documents, reports, and presentations, managing meeting logistics, and supporting senior leadership.\nExcellent Communication skills for interacting with internal teams, external partners, and stakeholders, with clear written and verbal communication in professional settings.\nEffective Diary Management skills, including calendar management, scheduling, prioritizing appointments, and aligning daily schedules with organizational priorities.\nSolid Clerical Skills, such as document handling, filing, data entry, record maintenance, and proficiency with office productivity tools (e.g., email, spreadsheets, presentations).\nStrong organizational and time-management abilities with attention to detail and the capacity to manage multiple tasks under deadlines.\nProficiency in MS Office or similar tools; familiarity with collaboration platforms (e.g., email clients, messaging tools, calendars) is beneficial.\nPrior experience supporting senior executives or business owners, preferably in a manufacturing, FMCG, or related industry, is an advantage.\nMinimum of a high school diploma; a bachelor’s degree in Business Administration, Commerce, or a related field is preferred.\nProfessional demeanor, reliability, discretion, and the ability to work on-site in Mumbai on a full-time schedule.