Executive Secretary

Location: 100% Remote (Must reside in India)

Liaison Hub: Abu Dhabi, UAE

Company: Next Match AI LLC

Reference ID: NMAI-SEC-IND-081

Next Match AI LLC is seeking a highly methodical, articulate, and deeply organized Executive Secretary to provide comprehensive administrative governance and high-level secretarial support to our global leadership team. As our AI-driven talent networks and secure verification systems undergo rapid global expansion across North America and the GCC, maintaining pristine documentation trails, multi-region compliance records, and streamlined executive correspondence is paramount.

Operating completely remote from within India, you will serve as the core administrative gatekeeper and organizational link. You will handle sensitive corporate communications, schedule critical cross-border board-level synchronization calls, and maintain corporate directories. You will maintain absolute confidentiality, collaborating directly with our main operational hub in Abu Dhabi .

• Executive Document Governance: Draft, review, and organize highly critical corporate records, board minutes, official briefings, and stakeholder emails with absolute editorial precision.
• Complex Ledger & Data Tracking: Maintain and structure regional administrative data archives, filtering inbound operational requests and indexing corporate compliance assets.
• Multi-Timezone Calendar Synthesis: Coordinate fluid executive agendas, travel parameters, and digital conference setups across multiple international zones, seamlessly managing priority friction.
• Cross-Hub Communications Liaison: Serve as a clear, polite corporate touchpoint for international clients, regional vendor pipelines, and internal department heads syncing with the executive office.
• Information Security Maintenance: Enforce high-level discretion and zero-leak confidentiality standards for sensitive business portfolios, transaction summaries, and legal documents.

• Proven Secretarial Background: 3+ years of professional experience as an Executive Secretary, Senior Administrative Secretary, or Personal Assistant to C-suite leaders within a global MNC, technology startup, or fast-paced corporate environment.
• Elite Secretarial Tool Mastery: Deep proficiency with modern workplace ecosystem software (Google Workspace, Microsoft Office 365, advanced documentation tools, and project trackers like Asana or Slack).
• Meticulous Organizational Hygiene: Exceptional attention to detail; an ability to format, archive, and proofread complex data and corporate templates without errors.
• Flawless Communication Skills: Superb verbal and written English communication skills; a natural capacity to interface professionally with high-level corporate directors and distributed global teams.
• Education: Bachelor’s degree in Business Administration, Commerce, Secretarial Practices, English, or a strictly related field.

We provide a premier executive-support portfolio designed to secure India's most disciplined and polished secretarial talent, positioned strictly 20% above the regional market average .

• Base Salary: ₹9,00,000 – ₹11,25,000 INR per annum (Paid out in equal monthly installments, dependent on depth of corporate and administrative experience).
• Remote Excellence: 100% remote workflow autonomy supported by a dedicated technology stipend and home-office equipment setup allowance.
• Health & Wellness: Comprehensive, high-tier medical insurance coverage provided fully for you and your immediate family members.
  

We look forward to reviewing your application and potentially welcoming you as the next team member at Next Match AI.