Executive Assistant to Founder

Unbridaled AI is a fast moving AI-powered platform for seamlessly sourcing diamonds and gemstones from around the world—delivered to you with a click. We are looking for a sharp and proactive assistant to support the founder directly — handling calls, administrative coordination, basic bookkeeping, and day-to-day task management so the founder can stay focused on product and growth.
YOU MUST BE EXTREMELY ORGANIZED AND HAVE A VERY SHARP MEMORY.
Responsibilities:
Calls & outreach
Make and receive calls on behalf of the founder — follow up with vendors, clients, and partners; gather information; confirm appointments; and relay outcomes accurately.
Basic bookkeeping
Enter bills, invoices, and purchase records into our in-house accounting software
Negotiation & vendor coordination
Negotiate pricing, delivery timelines, and terms with suppliers and service providers. Work within defined parameters set by the founder and escalate decisions that exceed your authority.
Schedule & task management
Own the founder's calendar — schedule meetings, set reminders, and prevent conflicts. Track open tasks and follow-ups to ensure nothing falls through the cracks.
Requirements:
Excellent written & spoken English
Prior experience at a startup.
Familiarity with AI tools and workflows.
Basic understanding of accounting & bookkeeping.
Must work US shift.