Project Engineer

Job Description Project Engineer (SCM)

1) Position Snapshot

Job Title Project Engineer

SubFunction Supply Chain Management (SCM)

Department Buying

Location Sir H N Reliance Hospital, Charni Road

2) Job Purpose

Assist the Chief SCM in endtoend supply management for assigned categoriesensuring right quality, right cost, and ontime availability of materials in line with user department requirements and organizational policies.

3) Key Responsibilities

A) Customer & Stakeholder

• Engage regularly with department heads to anticipate demand and capture detailed specifications.
• Provide timely visibility on material availability, risks, and mitigation plans.
• Maintain a serviceoriented approach with user departments while ensuring policy adherence.

B) Financial

• Build annual category procurement plans and budgets; track variances and coursecorrect.
• Drive factbased negotiations to achieve total cost of ownership (TCO) savings without compromising quality or compliance.
• Support initiatives like consolidation, standardization, and demand shaping to optimize spend.

C) Operations (Core)

• Support category strategy: segmentation, sourcing approach (e.g., RFI/RFQ), and award rationale.
• Prepare Internal Cost Estimates (ICE) and conduct shouldcost/benchmark analysis where feasible.
• Execute endtoend RFQ process: vendor shortlist, bid solicitation, bid evaluation, and comparative statements.
• Participate in commercial negotiations; finalize terms in line with delegations of authority.
• Standardize and maintain contract templates, SLAs, and changecontrol mechanisms with accurate documentation.
• Convert approved requisitions to POs; ensure data accuracy (incoterms, taxes, payment terms, delivery dates).
• Track orders to ensure OTIF (OnTime, InFull) delivery; expedite and resolve supply disruptions.
• Collaborate with Quality/Technical teams on incoming quality; initiate CAPA with suppliers when needed.
• Monitor vendor performance against SLA/contractual obligations; drive improvement or rationalization.
• Coordinate with EXIM/Customs/Taxation for import licenses, BoE preparation, duties, and compliance.
• Promote esourcing/eprocurement tools, catalogues, and automated workflows for transparency and speed.
• Prepare management reports/dashboards on sourcing status, risks, and achievement against plan.
• Undertake additional responsibilities assigned by the HOD.

D) People

• Set clear goals and review performance for direct/assigned team members or project squads.
• Coach team members on category knowledge, analytics, systems, and soft skills; encourage continuous learning.

4) Unique Role Requirements

• Strong commercial acumen with structured problemsolving and datadriven decisionmaking.
• Comfort working in a highly regulated, patientcritical environment with zerotolerance for quality lapses.
• Ability to multitask across categories/projects and thrive in fastpaced, deadlinedriven settings.

5) Key Relationships

Stakeholder

Engagement Focus

User Departments

Demand forecasts, technical specs, approvals, and service feedback.

Process Validation / Compliance

Policy adherence, documentation, and preorder validations.

Accounts Payable

Threeway match readiness and procuretopay cadence.

Quality / Biomedical / Technical

Specifications, trials, acceptance criteria, and CAPA.

EXIM / Customs / Taxation

Import documentation, duties, exemptions, and BoE.

Legal

Contract vetting, deviations, and amendments.

IT / ERP

esourcing tools, catalogs, and masterdata integrity.

Suppliers / OEMs / Distributors

Quotations, negotiations, contracts, and performance improvement.

6) Qualifications & Experience

Education

• Mandatory: Engineering Degree.
• Preferred: PostGraduate qualification in Materials Management or Supply Chain.

Experience

• Mandatory: 45+ years in procurement/supply chain, with exposure to category management and vendor development.
• Preferred: 23 years in hospital/healthcare setting (medical equipment, consumables, or services).

7) Tools & Systems Exposure (Preferred)

• ERP procurement modules (e.g., SAP/MM, Oracle, Microsoft Dynamics, or equivalent).
• Esourcing/eauction platforms and vendor management systems.
• Basic analytics tools (Excel/Google Sheets, BI dashboards) for cost analysis and reporting.

8) Work Conditions

• May require occasional travel to vendor sites, warehouses, or customs offices.
• Extended hours during critical projects, tenders, or transition phases.

9) Behavioral Expectations

• Uphold confidentiality, ethical procurement practices, and conflictofinterest declarations.
• Demonstrate responsiveness, ownership, and collaboration across crossfunctional teams.
• Continuous improvement mindset with openness to digitization and process reengineering.