Manager Stores / Supply Chain

Job Purpose

• Coordinate and monitor respective category of materials with respect to receipt, storage, issue and rejection to ensure zero stock outs and shortages;
• Organize warehousing of materials to ensure availability & traceability of the same
• Monitoring preservation of materials to avoid deterioration while in storage
• Judicious utilization of resources towards effective and efficient warehouse.

2. Accountabilities

Key Responsibilities: Service

• Manage day to day store operations of stores
• Provide inputs to Head Stores in formulation of Store Policies / Norms /Safety Standards
• Manage Store Operations to ensure availability of right material as per user requirements -receipt, inspection and usage decision
• Manage Store Operations to ensure availability of right material at right place - Warehousing, Binning & Preservation
• Manage Store Operations to ensure availability of right material and arrange issue as per requirements
• Review transaction entries and document preparation for incoming materials
• Track Repair & Refurbishment items
• Arrange internal logistics for material handling and delivery
• Scrutinize issue, return, stock transfer of materials
• Maintain safety standards & good housekeeping environment in stores
• Facilitate on the job training, tool box stock for the people deployed in the stores operations towards procedural compliance
• Plan and optimize space utilization and ensure adherence to the stacking plans
• Monitor timely collection and disposal of scrap and other materials as per the SOPs
• Drive adherence to all departmental, HSEF and safety and legal compliances
• Any other responsibility as assigned by the HOD from time to time

Key Responsibilities: Growth

• Interface with end-users on an ongoing basis for meeting timely requirement
• Ensure timely delivery to ensure seamless functioning of the departments and to achieve highest internal customer satisfaction

Key Responsibilities: Quality

• Actively participate and be accountable for implementation of all quality programs to ensure continuous quality improvement in the department
• Conduct periodic QA/QC audits to check and ensure adherence to policies and protocols
• Ensure adherence to all norms and standards of National and International accreditation organization opted by the hospital for accreditation.
• Constantly monitor Quality Reports and take immediate necessary action with vendors in case of quality issues and rejection of items.
• Actively participate in infection control and prevention activities, campaigns, awareness sessions etc.

Key Responsibilities : Finance

• Plan and implement cost reduction & introduce more of substitute products without compromising quality
• Ensure compliance to statutory / regulatory requirements and internal / external audits

Key Responsibilities : People

• Set performance goals of the team members and drive performance of the highest delivery and excellence
• Ensure training of all team members as per training schedule
• Ensure continuous upgradation of the functional and soft skills of the team members
• Be available to provide coverage in case of absence of the colleague within the constraints

Key Responsibilities : Innovation & Research

• Keep abreast about the latest and upcoming innovative technologies, developments in the medical field for providing better services to the clinical department
• Identify areas of process improvement & automation and recommend the same for implementation to HOD

3. Competencies

A. Core HNH Values

Patient First

Excellence

Accountability

Respect

Teamwork

Integrity

B. Function-specific Competencies (Technical /Functional)

Inventory management (categorization, analysis and forecasting)

Warehouse management

Material disposal (monitoring of expiration & return of materials)

HIS

SAP process

Knowledge of stores - spontaneous combustion, toxicity, fragility, rapid deterioration, etc.

Knowledge about HSEF guidelines regarding stores

Managerial Skills

Interpersonal Skills

The above is a broad outline on competencies required for the role.

Experience & Educational Requirements

EDUCATIONAL QUALIFICATIONS:

Necessary:

Graduate and Diploma / PG in Materials management

Desirable:

Knowledge about handling of hazardous materials

RELEVANT EXPERIENCE:

Necessary:

7+ years experience, with min 5 years in hospital / healthcare sector

Desirable:

Handling stores in a Tertiary care super-specialty hospital