Admin Executive
Job Description
Keep the corporate office running and be the bridge to the agencies and partners we work with.
About Pasban
Pasban — The Gatekeeper is founded by Akhil Anand, who built Tree of Life Resorts & Hotels into one of India's most respected boutique hospitality brands — scaling it to eighteen operating destinations across the country. Pasban is his next chapter, carrying forward the same philosophy: small inventory, strong sense of place, real local food, and unhurried service. We operate a growing portfolio of experiential boutique hotels across India.
About the role
The admin executive is the person who makes the corporate office work. You'll handle day-to-day office administration; coordinate with our external partners — recruitment agencies, our CA and finance firms, vendors, and service providers — and step out regularly for Pasban work across the city: bank visits, government offices, partner meetings, document runs, and occasional property errands. This is a role for someone organised, dependable, and comfortable being the person everyone relies on to get things moving.
Key responsibilities
Office Administration
- Run the Saket corporate office day-to-day — internal & external communication
- Maintain organised records — agreements, licenses, bills, statutory documents, both digital and physical.
- Manage office vendor relationships — internet, printers, pantry, AMCs — and track renewals.
- Support travel bookings, meeting logistics, and visitor coordination for the corporate team.
Agency & Partner Coordination
- Coordinate with recruitment agencies — share role briefs, track candidate pipelines, schedule interviews, and follow up on closures.
- Coordinate with our CA, accounting, and finance partners — share documents, track filing deadlines, follow up on deliverables, and keep statutory paperwork moving.
- Be the single follow-up point between the corporate office and external service providers so nothing falls through the cracks.
Operations & Field Work
- Travel for Pasban work — banks, government offices, vendor visits, document submissions, and partner meetings.
- Occasionally travel to our properties for administrative support
- Support the operations team on ad-hoc projects
What we're looking for
- 2–4 years in office administration, coordination, or executive assistance — hospitality or services industry preferred but not required.
- Strong follow-up discipline — you close loops without being reminded.
- Comfortable on the phone and on email with external agencies, CAs, and vendors — clear, polite, persistent.
- Working Excel and Google Sheets; comfortable maintaining trackers and registers.
- Willing to travel within Delhi NCR regularly, and occasionally to our properties.
- Two-wheeler or comfort with city travel is a plus.
- Graduate in any discipline.
The role at a glance
- Full-time, based at our corporate office in Saket, New Delhi.
- Office hours: 9:30 AM to 6:30 PM, alternate Saturdays off.
- Local travel costs reimbursed; property travel and stay covered.
- Compensation in line with industry standards, discussed after a first conversation.
We hire for attitude and fit as much as for experience. We are an equal opportunity employer and welcome applications from candidates of every gender, background, and community.
