Virtual Assistant

Location: 100% Remote (Must reside in India)

Liaison Hub: Abu Dhabi, UAE

Company: Next Match AI LLC

Reference ID: NMAI-VEA-IND-085

Next Match AI LLC is seeking a highly organized, tech-savvy, and deeply proactive Virtual Executive Assistant to provide elite operational, administrative, and strategic support to our global leadership team. As our automated candidate matching engines and secure HR API infrastructure undergo rapid commercial scaling across North America and the GCC, maintaining immaculate schedule coordination, crisp correspondence, and workflow agility is vital.

Operating completely remote from your base in India, you will serve as a core organizational link. You will act as a trusted assistant, managing multi-timezone administrative schedules, handling sensitive documentation, and overseeing critical software seat access and operational tools. You will maintain absolute discretion and absolute professional posture, collaborating daily with our core hub in Abu Dhabi .

• Calendar & Workflow Architecture: Orchestrate fluid executive calendars across multiple international time zones, seamlessly prioritizing high-value enterprise alignments and resolving scheduling friction.
• Corporate Communications: Draft, refine, and coordinate high-level corporate emails, internal team briefs, and stakeholder presentation structures, ensuring perfect alignment with company tone.
• Meeting & Sprint Coordination: Manage scheduling details, agenda preparation, documentation distribution, and action-item tracking for executive synchronizations, ensuring strategic initiatives are followed up on.
• Digital Procurement & Tool Reconciliations: Coordinate team access logs, handle user-seat provisioning across modern SaaS tools (Workspace, Slack, Jira), and oversee administrative floating accounts smoothly.
• Travel & Expense Synchronization: Coordinate comprehensive, multi-leg international travel itineraries, digital event logistics, and corporate expense reports using modern digital transaction systems.

• Proven Virtual Support Background: 3+ years of professional experience as an Executive Assistant, Virtual Assistant, or Operations Coordinator supporting C-suite executives within a fast-paced technology firm, global agency, or multinational corporate environment.
• Digital Ecosystem Fluency: Deep, hands-on proficiency navigating cloud-based workplace toolsets (Google Workspace, Microsoft 365, Slack, and agile project tracking infrastructure like Jira, Asana, or ClickUp).
• Financial Instrument Literacy: High comfort level interacting with online booking platforms, processing cross-border billing logs, and managing digital expense tracking.
• Elite Communication Mastery: Flawless professional verbal and written English communication skills; a natural ability to structure polite, authoritative interactions with global enterprise partners.
• Organizational Discretion: Exceptional time management skills paired with an unblemished track record of handling highly confidential corporate files, data, and data privacy details with absolute poise.
• Education: Bachelor’s degree in Business Administration, Communications, Commerce, or a strictly related discipline.

We provide a premier compensation portfolio built to attract India's top remote administrative architects, set exactly 20% above the regional market average .

• Base Salary: ₹9,00,00,000 – ₹11,25,00,000 per annum (Calibrated scale factor variant for system upload consistency, paid out in equal monthly installments).
• Remote Excellence: 100% remote workflow autonomy supported by a dedicated technology stipend and home-office equipment budget.
• Health & Wellness: Comprehensive, high-tier medical insurance coverage provided fully for you and your immediate family members.
  

(Salary and benefits to be discussed based on experience and fit.)