Global Payroll Specialist

About the Role

We are looking for a detail-oriented and experienced Global Payroll Specialist with strong expertise in managing payroll operations across Ireland, Netherlands, Germany, USA, India, and Australia . The ideal candidate will ensure accurate, compliant, and timely payroll processing while partnering closely with HR, Finance, external payroll vendors, and local stakeholders.

This role requires deep knowledge of country-specific payroll regulations, statutory compliance, taxation, benefits administration, and reporting requirements across multiple jurisdictions.

Key Responsibilities

Payroll Processing & Operations

• Manage end-to-end payroll processing for Ireland, Netherlands, Germany, USA, India, and Australia.
• Ensure payroll is processed accurately and on time, including salary, bonuses, commissions, benefits, and statutory deductions.
• Review payroll inputs such as new hires, terminations, salary changes, and variable pay components.
• Validate payroll reports and reconcile payroll registers prior to finalization.

Compliance & Statutory Management

• Ensure full compliance with local labor laws, tax regulations, and statutory requirements in all supported countries.
• Oversee timely filing and payment of payroll taxes, social security contributions, pension contributions, and other statutory remittances.
• Stay updated with legislative changes across all jurisdictions and implement necessary process updates.
• Support internal and external audits related to payroll.

Vendor & Stakeholder Management

• Collaborate with external payroll providers to ensure service accuracy and SLA adherence.
• Act as the primary payroll point of contact for employees, HR Business Partners, Finance, and external agencies.
• Escalate and resolve payroll discrepancies efficiently.

Reporting & Reconciliation

• Perform payroll-related reconciliations (GL, benefits, tax accounts).
• Support monthly and year-end activities including P60 (Ireland), Jaaropgave (Netherlands), Lohnsteuerbescheinigung (Germany), W-2 (USA), Form 16 (India), and Payment Summaries/Single Touch Payroll reporting (Australia).
• Provide payroll analytics and reports to Finance and leadership as required.

Process Improvement & Controls

• Maintain strong internal payroll controls and documentation.
• Identify opportunities to streamline payroll processes and improve automation.
• Ensure data integrity between HRIS, payroll systems, and accounting platforms.

Required Qualifications & Experience

• 4–8 years of hands-on payroll experience with multi-country payroll exposure.
• Demonstrated expertise in payroll operations for Ireland, Netherlands, Germany, USA, India, and Australia .

Strong knowledge of:

• Income tax regulations and social security contributions in relevant countries
• Statutory leave payments and employer obligations
• Pension schemes and benefits taxation
• Year-end payroll processes and reporting requirements
• Experience working with global payroll vendors (e.g., ADP, Safeguard, TMF, Deel, etc.).
• Proficiency in HRIS and payroll systems.
• Strong Excel skills and comfort working with payroll data and reconciliations.
• High attention to detail and strong analytical skills.
• Excellent communication and stakeholder management skills.

Preferred Qualifications

• Bachelor of Commerce / MBA - Finance.
• Experience in a high-growth, multinational SaaS or tech organization.
• Knowledge of SOX controls and audit requirements.
• Experience with Workday or similar HRIS platforms.

Key Competencies

• Strong ownership and accountability
• High level of confidentiality and integrity
• Ability to manage multiple payroll cycles across time zones
• Strong problem-solving and process-improvement mindset
• Collaborative and cross-functional working style