Accounts Payable & Accounts Receivable Executive

• Shift Timings: 5:30 PM to 2:30 AM IST (US Shift)
• Work From Home: Monday & Friday
• Work From Office: Tuesday, Wednesday & Thursday

Job Summary

We are looking for a detail-oriented and proactive Accounts Payable & Accounts Receivable Executive to manage end-to-end financial operations for our USA and Canada business. The ideal candidate should have strong accounting knowledge, excellent analytical skills, and the ability to work in a fast-paced logistics environment while ensuring accuracy and compliance in all financial transactions.

Key ResponsibilitiesAccounts Payable (AP)

• Process, verify, and record vendor invoices in accordance with company policies and procedures.
• Review invoices for accuracy and resolve discrepancies with vendors and internal stakeholders.
• Prepare and execute vendor payment runs within agreed payment terms.
• Maintain accurate vendor records and account statements.
• Coordinate with operations and finance teams to ensure timely invoice approvals.
• Ensure compliance with internal controls and financial policies.

Payment Reconciliation

• Reconcile payments with bank statements and accounting records.
• Investigate and resolve payment discrepancies and unmatched transactions.
• Prepare reconciliation reports and maintain supporting documentation.
• Monitor outstanding payments and follow up on pending issues.

Counterparty Data Capture & Account Activation

• Accurately create and maintain customer and vendor master data.
• Verify information for completeness and regulatory compliance.
• Coordinate with relevant departments for customer onboarding and account activation.
• Maintain accurate documentation and data integrity within accounting systems.

Accounts Receivable (AR)

• Generate and issue customer invoices accurately and on time.
• Monitor customer accounts and ensure timely collection of outstanding receivables.
• Reconcile customer payments and resolve billing discrepancies.
• Follow up with customers regarding overdue invoices and payment commitments.
• Prepare AR aging reports and collection status reports for management.
• Coordinate with operations and sales teams to resolve customer-related financial issues.
• Maintain complete and accurate customer account records.

Required Skills & Qualifications

• Bachelor's degree in Accounting, Finance, Commerce, or a related field.
• Proven experience in Accounts Payable and/or Accounts Receivable.
• Hands-on experience with Logisys accounting software is preferred.
• Strong proficiency in Microsoft Excel, including advanced formulas and data analysis.
• Excellent analytical and reconciliation skills.
• High level of accuracy and attention to detail.
• Strong organizational and time management abilities.
• Effective verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.
• Problem-solving mindset with the ability to work independently and collaboratively.

Preferred Qualifications

• Prior experience handling USA and/or Canada accounting operations is highly preferred.
• Experience in the logistics, freight forwarding, or supply chain industry will be an added advantage.
• Familiarity with international invoicing, customer collections, vendor payments, and multi-currency transactions.
• Experience coordinating with overseas customers, vendors, and finance teams.
• Knowledge of US and Canadian business practices and financial documentation requirements is an added advantage.

Key Competencies

• Attention to Detail
• Financial Reconciliation
• Analytical Thinking
• Vendor & Customer Relationship Management
• Problem Solving
• Team Collaboration
• Data Accuracy
• Time Management
• Integrity & Confidentiality