AI Workflow Engineer (Netsuite ERP)

AI Workflow Engineer (Netsuite ERP)

Accounts Payable Automation

Contract · Finance Technology · Hybrid · NetSuite ERP

This is a contractual Role, can continue with existing work

ABOUT THE ROLE

We are looking for an AI Workflow Engineer to redesign our end-to-end Accounts Payable process inside NetSuite. You will own the design, build, and deployment of AI-powered automations that eliminate manual work, reduce fraud exposure, and enforce policy — across invoice capture, vendor management, GL coding, payment runs, and reporting. This is a greenfield build with meaningful impact on financial control.

CHALLENGE AREAS YOU'LL OWN

INVOICE CAPTURE

Build an AI extraction pipeline to auto-populate NetSuite bill records from inbound invoices — zero manual rekeying.

FRAUD PREVENTION

Detect bank-detail mutations between invoice submissions and trigger mandatory human review workflows.

GL CODING

Train a classifier on historical transactions to suggest and validate GL codes, handling multi-GL vendors correctly.

PO MATCHING

Auto-match bills to open POs using fuzzy logic; route unmatched bills through an exception approval workflow.

PO CREATION

Validate PO data at point of creation and surface field-level errors before the record is saved in NetSuite.

DUPLICATE DETECTION

Block duplicate invoices using multi-signal matching (vendor, amount, date, reference) before bills are posted.

VENDOR MASTER

Automate vendor onboarding and record updates with validation rules and a full audit trail inside NetSuite.

EXPENSE VALIDATION

Route low-value expenses through a lightweight auto-approval path so AP team time is reserved for exceptions.

PAYMENT RUN

Generate weekly EFT payment files automatically from NetSuite with pre-run anomaly checks and a signoff workflow.

REPORTING

Build an exception reporting framework — dashboards and scheduled alerts for all AP control breaches.

CREDIT NOTES

Implement structured credit-note processing: capture, matching to the original bill, and application in NetSuite.

EXPENSE POLICY

Apply automated policy compliance checks at expense submission — flag, block, or escalate based on configurable rules.

WHAT YOU'LL BRING

• 3+ years building automation or integration workflows in a finance or ERP context
• Hands-on experience with NetSuite (SuiteScript, Workflows, or REST API)
• Proven use of LLMs or AI APIs (OpenAI, Claude, etc.) in production workflow automations
• Comfortable with document processing: OCR, PDF parsing, and structured extraction from unstructured invoices
• Experience with workflow tools such as n8n, Make, Zapier, or equivalent custom-built pipelines
• Strong data-matching fundamentals — fuzzy matching, deduplication, entity resolution
• Able to translate a finance pain point into a technical specification independently
• Understanding of AP controls — three-way matching, segregation of duties, audit trail requirements

TECH STACK

ERP & Integration

• NetSuite (SuiteScript / REST)
• n8n / Make / custom pipelines
• REST & webhook architecture

AI & ML

• LLM APIs (Claude / OpenAI)
• Document AI / OCR
• Classification & fuzzy matching

Development

• Python or Node.js
• SQL (reporting & validation)
• Git & version control

Finance & Compliance

• AP controls & audit trails
• EFT / payment file formats
• Expense policy frameworks

NICE TO HAVE

• NetSuite SuiteCloud certification
• Prompt engineering experience
• RAG / vector search pipelines
• AP automation product knowledge (Tipalti, Basware, etc.)
• Finance background or qualified accountant
• Fraud detection systems