Admission Coordinator

Job Purpose

This incumbent is responsible for managing the end-to-end admission process for NCDOE's UG and PG programs. This includes verifying student documents, coordinating application assessments, and ensuring accuracy and compliance with admission guidelines. The role also involves close coordination with the sales and academic teams to facilitate a smooth and efficient admission experience for prospective learners.

Key Responsibilities

• Application Review & Eligibility Assessment: Review and evaluate applications for UG/PG programs, verify submitted documents, and determine applicant eligibility in line with defined admission criteria and guidelines.

• Admissions Coordination: Serve as the key link between Learning Centres (LCs) and the Central Admissions Team to address admission-related concerns and ensure a smooth, efficient admission process.

• Applicant Communication & Support: Act as the primary contact for applicants and LCs, providing accurate information on programs and policies, responding to queries received through the Student Support Centre, and keeping applicants informed on their admission status.

• Administrative Processing: Handle requests related to validity extensions, program or centre changes, and student record updates in coordination with relevant departments to maintain data accuracy.

• Data Management & Reporting: Maintain up-to-date applicant and admission records, and prepare periodic reports on admission trends, enrollment statistics, and applicant demographics.

• Policy Compliance & Governance: Ensure all admission activities comply with institutional policies, quality standards, and regulatory requirements.

• Continuous Improvement: Identify and implement process improvements, and stay informed about best practices and policy changes to enhance efficiency, transparency, and the overall applicant experience.

• Key Interactions
  Internal Stakeholders	External Stakeholders
  Learning Centers	Students
  Business Functions	Vendors

• Dimensions

• This is individual contributor role.

• Requirements- Skills & Competencies

• Strong attention to detail with a high degree of accuracy in documentation and data management.

• Excellent verbal, written, and interpersonal communication skills.

• Student-centric approach with a commitment to delivering exceptional service and support throughout the admissions journey.

• High standards of integrity, professionalism, accountability, and organizational ability.

• Ability to work efficiently in a fast-paced environment while managing multiple priorities with minimal supervision.

• Result-oriented mindset with the ability to meet deadlines and admission-related targets.

• Strong multitasking and coordination skills, with the ability to remain organized during peak admission cycles.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), CRM systems etc.

• Good analytical and problem-solving skills with the ability to handle queries and resolve issues effectively.

• Self-motivated, proactive, adaptable, and collaborative, with a positive attitude and eagerness to learn.

• Requirements- Education & work experience

• Graduate in any discipline from a recognized university.

• 3-5 years of relevant experience in admissions coordination, academic administration, or general administration, preferably in the education sector, with hands-on experience in managing admission-related processes and operational activities.

• Familiarity with admission procedures, educational systems, student lifecycle management, and applicable regulatory requirements will be an added advantage.
  

In 1981, Shri Vile Parle Kelavani Mandal (SVKM) established Narsee Monjee Institute of Management Studies (NMIMS) to meet the growing demand for management education. In 2003, NMIMS was declared a deemed to be university under Section 3 of the UGC Act 1956. The Vision of the University is to be a globally admired University by 2030. The Mission of NMIMS is to emerge as a Centre of Excellence, best in class in India and Asia and yearning to be the best in the world by 2030.

With the legacy of 40 years, NMIMS has grown to being not only one of the top-10 B-schools in India but also emerged as a multi-disciplinary, multi-campus University at Mumbai, Navi Mumbai, Indore, Shirpur, Dhule, Bengaluru, Hyderabad and Chandigarh and seventeen constituent schools that include Management, Family Business, Engineering, Pharmacy, Architecture, Commerce, Economics, Law, Science, Liberal Arts, Design, Performing Arts, Mathematical Science, Agricultural Science, Hospitality Management, Branding & Advertising and Distance Learning. In addition, we have nine Centres of Excellence as well at the University.

The consistent academic quality, research focus, faculty from top national and global institutes and strong industry linkages at NMIMS have placed it amongst the nation's prime centres of educational excellence and research today. More than 17000 students and about 750 full-time faculty members, 10 faculty members with Fulbright Scholarship and Humboldt International Scholarship for post-doctoral researchers are part of India's most sought after academic community.