Front Desk Executive

Role: Front Desk Executive

Location: Mumbai

About the Role

DNEG is looking for a proactive and professional Front Office Executive to manage reception operations and provide administrative support to ensure a seamless workplace experience for employees, clients, candidates, and visitors. As the first point of contact, you will play a key role in creating a welcoming and organized environment while supporting day-to-day office operations.

Key Responsibilities

* Manage front desk and reception activities, ensuring a professional and welcoming experience for all visitors.

* Greet and assist clients, candidates, vendors, and employees.

* Handle incoming calls, and inquiries, directing them to the appropriate teams.

* Maintain visitor records and ensure compliance with office security protocols.

* Coordinate meeting room bookings and assist with meeting arrangements.

* Manage courier services, incoming/outgoing mail, and deliveries.

* Monitor and maintain office supplies, pantry inventory, and stationery requirements.

* Support HR and Administration teams with interview coordination, onboarding logistics, and employee engagement activities.

* Assist in organizing internal events, meetings, and company initiatives.

* Liaise with vendors and service providers for office-related requirements.

* Ensure reception and common areas are maintained to a high standard at all times.

Required Qualifications & Skills

* Bachelor's degree in any discipline.

* 2-5 years of experience in Front Office, Reception, Guest Relations, or Administration roles.

* Excellent verbal and written communication skills.

* Strong interpersonal and customer service orientation.

* Good organizational and multitasking abilities.

* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

* Professional demeanor with a positive and approachable attitude.

* Ability to work effectively in a fast-paced and collaborative environment.

Preferred

* Experience in a media, entertainment, animation, VFX, gaming, or creative studio environment.

* Exposure to facilities coordination and workplace administration.