Project Coordinator

Job Title- Project Coordinator
Timings- 9 AM - 6 PM

About the Role

Scalene is looking for a highly organized and proactive Project Coordinator to support site operations, employee engagement initiatives, leadership visits, and strategic programs at one of our client locations in Bengaluru. This role is critical in ensuring operational excellence, fostering a strong workplace culture, and coordinating key site-wide initiatives and events.

The ideal candidate will be a strong communicator with excellent project management, stakeholder coordination, and event planning skills.

Key Responsibilities

1. Site Coordination & Space Management

• Act as the primary point of contact for site coordination and operational logistics.
• Organize, schedule, and manage logistics for leadership visits, meetings, and special events.
• Coordinate site-wide calendars and event schedules to prevent resource conflicts.
• Partner with workplace and facilities teams to support seat allocation, space planning, and workplace optimization initiatives.
• Ensure smooth execution of day-to-day site operations and employee experience programs.

2. Community Building & Employee Engagement

• Plan and execute employee engagement initiatives, culture-building programs, team events, and celebrations.
• Organize team offsites, recurring engagement activities, and annual events.
• Coordinate large-scale all-hands meetings and community gatherings.
• Gather content and support the creation and distribution of internal newsletters and communications.
• Drive initiatives that strengthen collaboration, inclusion, and employee satisfaction.

3. Program & Initiative Coordination

• Support the planning and execution of employee development, mentorship, and learning programs.
• Coordinate logistics for technical fairs, innovation programs, and knowledge-sharing events.
• Organize workshops, special campaigns, and community-driven initiatives.
• Provide end-to-end operational support for hackathons, conferences, and other strategic programs.
• Track action items, milestones, and deliverables across multiple initiatives.

4. Budget & Financial Tracking

• Maintain accurate records of event budgets, operational expenses, and program-related costs.
• Monitor spending against approved budgets and provide regular updates to stakeholders.
• Support invoice tracking, vendor coordination, and financial reporting activities.
• Ensure compliance with internal financial processes and controls.

Required Qualifications

• Bachelor's degree in business administration, Project Management, Communications, or a related field.
• 3 6 years of experience in project coordination, program management, workplace operations, employee engagement, or event management.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Experience coordinating cross-functional stakeholders and managing multiple projects simultaneously.
• Proficiency in Microsoft Office Suite and collaboration tools.
• Ability to work independently in a fast-paced environment and manage competing priorities.

Preferred Skills

• Experience supporting large-scale corporate events and leadership visits.
• Strong stakeholder management and relationship-building skills.
• Budget tracking and vendor management experience.
• Experience working in technology or engineering-driven environments is a plus.

Work Arrangement

• Onsite role based in Bengaluru.
• Minimum 3 days per week Work From Office