Admin Assistant

Their primary duties and responsibilities include:

• Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person
• Welcoming visitors to the building, organizing security clearance and showing them to meetings
• Booking meeting rooms for colleagues and arranging meeting schedules
• Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks
• Assist the HR and IT teams with the onboarding of new employees (e.g., preparing desk spaces, coordinating IT asset allocation).
• Maintain digital and physical filing systems, ensuring sensitive company and client data is secure.
• Assist in drafting reports, preparing presentations, and taking minutes during team meetings.
• Manage travel arrangements and process expense reports for leadership and technical staff
• Manage the inventory of office supplies and IT pantry needs, sourcing the best deals from vendors.
• Ensure office facilities, hardware (printers, conference room AV setups), and workstations are fully functional
• Scheduling office meetings between teams, managers and departments
• Responding to questions and requests for information- Admin Ticketing.

Required Experience and Skills:

• Proven experience as an Administrative Assistant or Office Admin Assistant
• Bachelor's degree in relevant field.
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Experience in vendor management and overall office administration
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task.