Project Coordinator

InfoSun Technology Private Limited, we specialize in enabling fast-growing organizations to scale efficiently by ensuring that technology becomes a catalyst for growth rather than a barrier. We partner with businesses to provide high-quality technology talent and workforce solutions that support their evolving needs in a dynamic and competitive marketplace.

Currently we are hiring on behalf of our client, a leading global logistics and supply chain company, for the position of Project Coordinator in Chennai position.

Job Description: Project Coordinator – Operations

Location: GCC, Chennai

Experience Required: 2 – 5 years

Department: Operations

Role Summary

The Project Coordinator will support the Operations PMO by capturing, updating, and maintaining real-time project data in Smartsheet , enabling accurate tracking of milestones, risks, dependencies, and deliverables. This role plays a key part in ensuring project visibility, data accuracy, and timely reporting across supply chain initiatives.

Key Responsibilities

Project Coordination & Tracking

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• Capture real-time project updates from project managers, operations teams, and stakeholders.
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• Maintain and update project plans, trackers, timelines, and dashboards in Smartsheet .
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• Track milestones, dependencies, action items, risks, and issues across multiple projects.
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PMO Support

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• Support PMOs with accurate and up-to-date project data to enable effective governance and decision-making.
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• Assist in preparing weekly/monthly project status reports, dashboards, and management presentations.
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• Ensure adherence to PMO standards, templates, and reporting cadence.
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Operational Alignment

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• Coordinate with operations teams (warehousing, transportation, technology, analytics, etc.) to gather progress updates.
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• Follow up on pending actions and highlight delays, risks, or deviations from plan.
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• Support change tracking and documentation of scope, timelines, and deliverables.
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Data Accuracy & Governance

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• Ensure data integrity, version control, and consistency across Smartsheet trackers.
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• Maintain documentation repositories and audit trails for project updates.
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• Support internal audits and reviews related to project reporting.
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Continuous Improvement

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• Identify gaps in project tracking and suggest improvements to PMO reporting processes.
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• Support automation and optimization of Smartsheet workflows and alerts.
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Required Qualifications & Skills

Education

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• Bachelor’s degree in Business Administration, Operations, Engineering, or related field.
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Experience

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• 2–5 years of experience in project coordination, PMO support, or operations tracking .
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• Prior experience in Supply Chain, Logistics, Warehousing, or GCC environments preferred.
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Technical Skills

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• Hands-on experience with Smartsheet (mandatory).
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• Proficiency in MS Excel, PowerPoint , and project tracking tools.
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• Exposure to project management tools (MS Project, Jira, Asana, or similar) is a plus.
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Soft Skills

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• Strong attention to detail and data accuracy.
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• Excellent coordination and follow-up skills.
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• Ability to work with multiple stakeholders and projects simultaneously.
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• Clear written and verbal communication skills.
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