Document Controller

Your Job

We are looking for Document Controller/ technical assistant. The role will be based in Navi Mumbai, India. This position will be part of Order Execution Team supporting the PM.

Our Team

We are a principle-based organization committed to teamwork and ingenuity. We pride ourselves on being the trusted partner for our internal and external customers, delivering engineered-to-order solutions that tackle complex challenges in refining, petrochemical, municipal, pharmaceutical, and automotive markets.

What You Will Do

• Support and maintain the Order Entry Process and related document workflows in coordination with Project Managers (PMs).
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• Control the flow of contractual and project documentation between clients, suppliers, and internal stakeholders to ensure accuracy, timeliness and version control.
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• Create, compile and deliver final project documentation and handover packs at job completion.
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• Maintain organized, user-friendly project folders and structured archives that comply with company standards and audit requirements.
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• Expedite clients and suppliers to prepare, revise and submit contractual documents and ensure follow-up to meet project timelines.
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• Coordinate with Accounting/Finance to ensure documentation supports invoicing, payment and job-closure activities.
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• Review packing lists and supporting documents; update order entry and project records in company software (EDMS/ERP/SharePoint) accordingly.
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• Ensure consistent application of document numbering, naming conventions, version control and retention policies.
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• Support job closure activities by verifying completeness of documentation and closing job folders in accordance with company procedures.
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• Provide document control training and guidance to project teams as needed.
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Who You Are (Basic Qualifications)

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• Previous experience as a Document Controller supporting engineering, EPC or OEM projects.
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• Familiarity with document control systems (EDMS, SharePoint, or equivalent) and strong digital file management skills.
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• Fluency in English; Speaking, Reading and Writing.
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• Background in engineering, a technical discipline.
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• Strong organizational skills, attention to detail and a disciplined approach to records management.
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• Able to work from our Mumbai office, the flexibility to work with different global time zones and work calendars.
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What Will Put You Ahead

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• Experience with multinational customers, EPCs and vendors on high-specification projects.
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• Strong exposure to ARAMCO or GCC oil & gas contractual, QA/QC and documentation requirements — familiarity with their standards, certification expectations and vendor/subcontractor validation processes will be a strong advantage.
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• Demonstrated experience applying technology to document control: implementing or using EDMS integrations, automation tools, OCR/data extraction, version-control workflows, or SharePoint workflows to improve accuracy and efficiency.
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• Practical knowledge of AI-enabled document solutions (e.g., NLP for metadata extraction, automated classification, search improvements) or experience working with vendors/teams to pilot AI tools in document management.
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• Exposure to order execution processes and coordination with commercial/finance teams.
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• Demonstrated ability to create clear, auditable archives and user-friendly document repositories.
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• Autonomous, proactive work style with strong stakeholder communication and follow-up skills.
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• Prior experience supporting job closure, handover documentation and compliance/audit readiness.
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Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.