Executive- Secretarial

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QUALIFICATION:

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A Company Secretary with a minimum Post Qualification experience of 4-5 years. Need a Qualified Company Secretary with Membership Number with Good Academic Scores should be well versed with the provisions of the Companies Act, 2013 and SEBI Listing Regulations and also possess sound knowledge of Secretarial functions. LLB would be an added advantage.

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SKILLS REQUIRED:

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Handled secretarial functions of a Listed Company (mandatory);

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Good drafting, communication skills and presentation skills;

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Ability to work in a challenging and dynamic environment and multi-tasking skills;

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Sincere and hard-working;

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Skillful in planning tasks and able to prioritize work and ability to work strategically;

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Good Collaboration with various support functions.

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Ability to handle sensitive and confidential information with discretion.

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Strong regulatory knowledge and attention to detail.

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Strong proficiency in office software such as MS Office Suite (Word, Excel, PowerPoint, Outlook) and Knowledge of video conferencing tools (e.g., Zoom, Teams)

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ROLE SPECIFICATIONS:

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The role requires the candidate to be well versed with legal provisions relevant to the Corporate Secretarial functions of a listed company(as well as public company, private company and LLPs) and should have a collaborative approach in owning up and discharging his/her responsibilities independently which largely include:-

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Performing the overall Secretarial functions and Compliances with provisions of Listing Regulations / Company Law / SEBI Regulations / NBFC Compliances / compliances of LLP;

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Handling all Secretarial Compliances of listed entities, subsidiaries and promoter entities and all related activities thereto;

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Conducting AGM, Board Meeting, General Meeting, Committee Meetings of the Board and handling Postal Ballot procedure for listed / public / private company;

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Preparation of Notice, Agenda and Minutes of Meetings of the Board and Shareholders;

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Drafting of resolutions including circular resolutions of companies, LLPs and other entities;

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Handling compliances relating to issue of Commercial Papers and Non-Convertible Debentures (listed securities);

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Prepare internal updates on changes in applicable laws for the secretarial section, interpret the changes and analyze the impact of the same for secretarial function; including changes to be done in the policies of the companies;

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Monitor Insider Trading Compliances in totality;

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Secretarial compliances relating to ESGS schemes and handling corporate actions for allotment of the shares;

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Collaboration with other teams for Annual Report preparation;

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Filing of necessary forms and reports with ROC / MCA / Stock Exchanges / SEBI / RTA etc. in e-mode and XBRL modes;

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Handling fund raising activities, restructuring, incorporation of companies, conversion, mergers and acquisitions;

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Statutory compliances in connection with debt securities and assisting with listing of commercial papers, debentures, ESOPs, Corporate Actions;

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Annual filing of companies and LLPs;

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Filings in connection with Insider Trading provisions and SEBI SAST Regulations;

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Updating Policies / Terms of the Reference of Committees as may be required from time to time;

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Legal Research & Support wherever required;

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Preparation and maintenance of statutory registers of companies for listed / unlisted entities and LLPs;

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Prepare and chalk out the compliance activity tracker and prepare SOPs and checklist wherever required;

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Organize minutes of subsidiary companies;

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Preparing and maintaining secretarial records of companies and LLPs including statutory registers and Directors database;

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Monitor Investor complaints and liaise with R&T Agents and handling SCORES platform and complaints;

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Corresponding, collating required information, preparing secretarial reports and assisting with Secretarial and Statutory Audits of companies and LLPs;

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Updating the Secretarial Team with updates / amendments to changing SEBI laws and Companies Act requirements;

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Handling Dividend payment and IEPF process;

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Preparing and managing Annual Departmental Budget and handling invoice and payment activities for secretarial function.

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To assist the Secretarial Team in various Secretarial matters, activities & compliances as and when required and necessary

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