Procurement Coordinator
Job Description
The Opportunity
:\nApplyBoard is seeking a Procurement Coordinator to support one of our school partners with purchasing operations and vendor coordination. This role ensures that requisitions are accurately converted into purchase orders, invoices align with approved spend, and procurement workflows operate efficiently and with strong financial controls.
\nYou’ll sit at the intersection of Finance, vendors, and internal teams—keeping purchasing processes clean, timely, and scalable as the business grows.
\nWhat You’ll Be Doing Every Day:
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Convert approved requisitions into purchase orders and issue them to vendors
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Validate vendor information and ensure correct vendor selection for each transaction
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Create and manage blanket purchase orders where appropriate
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Review invoices against purchase orders to ensure accuracy before payment processing
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Follow up with internal teams to resolve missing or incomplete purchase order details
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Partner with Accounting to ensure proper general ledger coding and fixed asset classification
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Monitor procurement workflows and proactively address delays or bottlenecks
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Track and manage procurement communications, including shared inboxes and vendor outreach
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Maintain logs for special handling requests and payment instructions
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Run regular reports to ensure timely processing of requisitions and purchase orders
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Support upcoming payment cycles by ensuring invoices are complete and ready for processing
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Communicate clearly with stakeholders on pending, incomplete, or unapproved requests
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Contribute to process improvements that increase efficiency and reduce errors
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5+ years of experience in procurement, accounts payable, or a related finance function
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High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
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Equivalent combination of education and experience will be considered
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Strong attention to detail and accuracy in financial and operational processes
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Proficiency in Microsoft Excel and standard business tools
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Strong organizational and time management skills
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Ability to manage multiple priorities in a fast-paced environment
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Strong problem-solving skills and ability to work cross-functionally
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Professional judgment and ability to handle sensitive information
What You Bring to the Table:
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