Ashvita's - Executive Assistant
Job Description
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Festivals From India is hiring for their client, Ashvita's , who is seeking a detail-oriented and highly organised Executive Assistant to provide administrative, documentation, compliance, and coordination support to the leadership team. The role requires a proactive individual who can effectively manage records, coordinate with external stakeholders, support statutory and compliance processes, and ensure smooth day-to-day administrative operations. This position is ideal for someone who enjoys working in a structured environment, has strong documentation skills, and is comfortable interacting with professionals such as auditors, company secretaries, bankers, and consultants.
About Ashvita's:
Established in 2002 by Ashvin E. Rajagopalan, Ashvita’s is a diversified art business specialising in Indian Art and collectables. Headquartered in Chennai, Ashvita’s conducts museum-quality exhibitions and operates ashvitas.com, a premier online auction house. Ashvita’s provides a vast range of art services that include private acquisitions and sales, wealth management, valuation, conservation, archival services, display and art logistics. Ashvita’s works with select individual collectors, corporate collections, and institutions. Ashvita’s has developed cultural programming and events with critics, art historians, and artists, including public talks, film screenings, performances, studio visits and workshops. Our education department is focused on audience engagement across schools and colleges, as well as on publishing in-depth books on Indian Art.
Over the last 20 years, Ashvita’s has increased its footprint to provide its services nationally with offices in Chennai, Mumbai, and New Delhi. Ashvita’s works with a global network of art professionals to be able to provide one-stop solutions for art collectors.
Please note:
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- The vetting process for this role comprises 2-3 rounds of interviews and may be followed by a brief assignment.
\n - Festivals From India is hiring for this role on behalf of our client.
\n - This is an on-site, full-time position based in Chennai.
\n - Salary band for this role is available upon request.
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\nRequirements \n
Essential Qualifications:
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- A Bachelor’s Degree or equivalent
\n - Professional-level written and verbal communication skills, with expertise in English
\n - Knowledge of at least one vernacular Indian language is ideal, Tamil preferred
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Essential Experience:
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- 3-5 years of experience in executive assistance, administration, compliance coordination, office management, or a similar role.
\n - Prior experience working for a structured company.
\n - Interest in art and culture is preferred.
\n - Competency using IT systems, particularly Microsoft Excel, Word, and PowerPoint
\n - Familiarity with project management tools like Asana, Slack, Trello, etc. and with digital advertising platforms, social media marketing tools, and mass mailing software is ideal.
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Key Personal Attributes & Skills:
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- Ability to create project management structures, systems, and processes and follow through both personally and with team members
\n - Good time management skills with a proven ability to meet deadlines and work under pressure
\n - A proactive approach to problem-solving with strong decision-making skills
\n - Strong attention to detail and good observation skills
\n - Good writing skills and an understanding of how to approach diverse stakeholders
\n - Ability to manage teams and oversee human resource requirements
\n - Ability to work effectively, both independently and as part of a team
\n - Ability to produce clear, coherent creative briefs and project reports
\n - Ability to organise a daily workload by priorities
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Requirements \n
\nEssential Qualifications: MA History of Art or MA Museology, Conservation of Art/Heritage, BFA/MFA, or MSc. In Chemistry from a recognised University Strong communication skills, with written and verbal proficiency in English Knowledge of at least one vernacular Indian language is ideal Competency in using IT systems, particularly Microsoft Excel, Word, and Powerpoint Essential Experience: 3-5 years of experience, ideally with an art gallery, museum or a private art collection Prior experience working with mixed media, managing physical artworks Prior experience working for a structured company Key Personal Attributes & Skills: Creative individual with drive, sincerity and ability to work efficiently and accurately according to instruction Ability to collaborate and work with a team to achieve common goals Highly organised and detail-oriented with good observation skills Values of adaptability and sincerity are critical A proactive approach to problem-solving with strong decision-making skills Conscientious attitude with the ability to handle precious objects with care Good time management skills with a proven ability to meet deadlines and work under pressure
