Project Delivery Manager

JOB DESCRIPTION

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JOB TITLE: Project Delivery Manager, Mulloon Institute

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JOB TYPE: Full-time

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LOCATION: Flexible – East Coast

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SUPERVISOR/MANAGER: General Manager, Mulloon Institute

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ABOUT THE MULLOON GROUP

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Mulloon Institute (MI) is a leading not-for-profit organisation dedicated to restoring the health and

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productivity of Australian landscapes. Through research, demonstration, education and on-ground

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implementation, we work with landholders and communities to improve ecological function, water

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cycles and long-term landscape resilience.

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Our work is grounded in a systems-based approach to landscape rehydration — improving natural

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processes to deliver environmental, social and economic outcomes at scale.

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Mulloon Consulting (MC) is the Institute’s commercial arm, delivering practical, on-ground projects

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for landholders, government and industry. These projects translate our research and principles into

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real-world outcomes, supporting both landscape restoration and a sustainable, self-funding business

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model.

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Mulloon Creek Natural Farms (MCNF) is the Institute’s farming enterprise and ‘living laboratory’,

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where regenerative agriculture and landscape rehydration practices are applied, tested and

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demonstrated in a real farm setting. MCNF provides a critical link between research and practice,

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generating insights, credibility and demonstration outcomes that inform our projects and support

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broader industry adoption.

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MCNF primarily operates as a demonstration and research site and is not a core project delivery

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function of this role.

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ROLE PURPOSE – PROJECT DELIVERY MANAGER

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The Project Delivery Manager is a critical role within Mulloon Institute and Mulloon Consulting,

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responsible for planning, coordinating and delivering a diverse portfolio of projects across Mulloon’s

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suite of program services relating to community capacity building, landscape rehydration, and

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natural landscape function repair.

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Operating as the central coordination point for project delivery, the role ensures multiple concurrent

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projects are effectively planned, resourced and delivered to achieve safe, high-quality and

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commercially sustainable outcomes, while adapting to changing conditions such as weather, site

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constraints and stakeholder availability.

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Working closely with the General Manager and technical teams, the role contributes to successful

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project delivery, effective team utilisation and development, and the commercial sustainability of

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the Mulloon Group.

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MAIN DUTIES/RESPONSIBILITIES

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As Project Delivery Manager, you will lead the coordination of project delivery from inception

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through to completion, including proposal preparation, costing, resourcing and contractor

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management, ensuring projects are delivered with strong safety, quality, and commercial outcomes.

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Working closely with project managers and technical teams, you will maintain oversight of project

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status, risks and team utilisation, and provide regular updates to the General Manager.

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This role contributes to the Mulloon Group’s strategic priorities of high-quality service delivery,

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financial sustainability, and improved environmental outcomes for Australian landholders.

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As a member of the Mulloon Institute team, your duties will include, but not be limited to:

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Management & Project Delivery

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• Working with program and/or project managers, lead the planning, sequencing and delivery

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of multiple concurrent projects, including staff and contractor resourcing, ensuring work is

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prioritised and scheduled to optimise safety, efficiency and delivery outcomes.

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• Apply strong commercial discipline to the development and delivery of projects.

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• Prepare scoped and costed project proposals.

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• Manage internal staff and, where required, external contractors and subcontractors.

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• Ensure client and partner organisation expectations are managed before, during and after

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project delivery.

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• Provide regular updates to the General Manager on project status, risks and utilisation.

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Stakeholder Engagement & Strategy

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• Build and maintain strong stakeholder relationships.

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• Contribute to grant applications and delivery of grant-funded projects.

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Team Leadership & Development

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• Support onboarding, training and development of team members.

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• Assist with performance monitoring and review processes, including utilisation and

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performance reviews.

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• Mentor and review project planning work of mid and junior-level staff.

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Business Improvement

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• Lead the effective use and continuous improvement of project management systems (e.g.

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ProjectWorks, Microsoft 365), ensuring accurate project setup, scheduling, resource

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allocation, timesheet capture and billing integration.

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• Implement and maintain structured project planning tools (including Gantt charting and

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resource allocation planning) to support forward planning and delivery performance.

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• Support the evolution of systems and processes to improve planning capability, including

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resource forecasting and scenario-based rescheduling.

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OTHER ROLE REQUIREMENTS

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• Ability to work independently and manage competing priorities.

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• Willingness to travel, including overnight and extended trips for site visits, construction and

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training.

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• Preparedness for long-distance driving and safe remote travel.

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• Comply with organisational policies and procedures, including administrative requirements

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(timesheets, reporting, etc.).

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• Contribute positively to team culture and maintain professional conduct at all times.

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SKILLS AND EXPERIENCE

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• Exceptional organisational and planning capability, with demonstrated ability to manage

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multiple complex, concurrent projects, competing priorities and dynamic operating

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conditions.

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• Strong proficiency in project management systems (e.g. ProjectWorks, Microsoft 365

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(Planner) or similar), including scheduling, resource allocation and utilisation tracking.

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• Demonstrated experience using systems as a core planning and decision-making tool,

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including implementation or enhancement of Gantt-based scheduling and integration with

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financial systems (e.g. Xero).

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• Knowledge of landscape restoration and regenerative agriculture principles and

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implementation.

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• Experience working on grant-funded projects, including budgets and milestone reporting.

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• Demonstrated ability to prepare high-quality technical reports and proposals.

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• Initiative and a flexible, solutions-focused approach.

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• General understanding of GIS.

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• Understanding of natural landscape function, hydrology and geomorphology.

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• Excellent verbal and written communication skills.

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• Current driver’s licence (own vehicle preferred).

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PERFORMANCE GOALS

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• Effective planning and coordination of multiple concurrent projects, with demonstrated

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ability to adapt delivery in response to changing conditions.

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• High-quality utilisation and resource planning across the team, supported by effective use of

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project management systems.

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• Implementation and ongoing improvement of project scheduling and resource allocation

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tools.

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• Development of commercially viable and strategically aligned projects.

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• Effective collaboration across the Mulloon Group, including coordination with MCNF where

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relevant to project outcomes.

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• Demonstrated understanding of the Mulloon Group’s purpose, strategy and operating

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model.

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PERFORMANCE FRAMEWORK

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Performance in this role will be assessed against the following four core pillars, reflecting

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expectations of a management role within the Mulloon Group:

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1. People & Culture

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• Demonstrates alignment with Mulloon’s values, mission and collaborative culture.

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• Contributes positively to team environment and leads by example.

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• Supports capability development of team members through mentoring and feedback.

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• Contributes to performance management processes, including utilisation and development.

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• Upholds strong Work Health & Safety practices.

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2. Strategic Alignment

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• Delivers projects aligned to Mulloon’s mission, strategy and landscape rehydration

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objectives.

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• Supports development of projects contributing to long-term landscape and organisational

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outcomes.

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• Aligns decision-making with organisational priorities.

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• Contributes to grant delivery and strategic initiatives.

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3. Business Leadership (Project Delivery & Commercial)

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• Delivers projects safely, on time, within budget and to a high standard.

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• Effectively manages teams, contractors, client, and partner organisation relationships.

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• Maintains strong communication with stakeholders and the General Manager.

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• Applies commercial discipline and contributes to financial sustainability and effective

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resource utilisation.

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• Supports business development and pipeline growth.

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4. Business Improvement

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• Contributes to continuous improvement of systems, processes and workflows.

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• Identifies opportunities to improve efficiency, utilisation and delivery outcomes.

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• Supports development of project management and reporting systems.

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• Contributes to improved data, reporting and decision-making.

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These pillars form the basis of performance reviews, objective setting and ongoing professional

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development in the role.

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Selection Criteria:

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1. Complex Project Coordination & Planning

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Describe your experience managing multiple concurrent projects with competing priorities. How do

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you approach planning, sequencing and resource allocation to ensure successful delivery?

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2. Operating in Dynamic / Unpredictable Environments

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Describe your experience working in environments where project conditions can change (e.g.

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weather, site or stakeholder constraints). How do you adapt plans and maintain delivery outcomes

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under changing conditions?

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3. Use of Project Management Systems as a Planning Tool

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Describe your experience with project management systems (e.g. ProjectWorks, MS Project or

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similar). How have you used these systems to plan, schedule and manage resources rather than just

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track progress?

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4. Safety, Practicality & Decision-Making

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Describe your approach to managing safety in project delivery. How do you make decisions when

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balancing safety, time and cost pressures?

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5. Alignment to Purpose, Values & Working Style

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What attracts you to this role and working in a purpose-driven organisation like Mulloon Institute?

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How does your working style align with a practical, collaborative and solutions-focused

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environment?

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How to Apply

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Ready to join the new era of functional landscape restoration? We want to hear from you!

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Apply by sending:

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• Cover letter addressing the selection criteria above. (Applications which do not include all 5

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elements will not be considered)

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• Current resume highlighting relevant experience

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• Email to: ********************************

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We are looking to fill this position as soon as possible so if you have any questions about the role,

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feel free to reach out to Glen Norris, General Manager at Mulloon Institute -

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Learn more about our groundbreaking work: ***************************************** to make your mark on Australia's environmental future? APPLY NOW!

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Applications close Friday 15 May 2026

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Equal employment opportunity

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Mulloon Institute and Mulloon Consulting are equal opportunity employers. We value diversity and

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encourage applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples,

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people with disabilities, and those who bring unique perspectives to our projects.