Executive Admin

Work Location : Chennai

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Work Model: Hybrid

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Communication : English and Excellent logical / reasoning skills

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Experience(Mandatory) : US and APAC HR Operations and Workday

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Shift : Night (6:00 pm to 4:00 am) , Early morning (6:00 am to 4:00 pm) IST. Flexible to work in rotational shifts.

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CTC to be offered:

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SPE - 4.5 to 5.5 Lakhs per annum

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SME - 6.6 to 7.5 lakhs per annum

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Core Responsibilities

1. Expense Report Management \n

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• Prepare, review, and submit employee expense reports in Workday ensuring accuracy and completeness
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• Validate expenses against receipts and supporting documentation
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• Ensure timely processing in line with defined SLAs
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2. Compliance & Policy Adherence \n

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• Ensure all expense claims comply with Client Travel & Expense (T&E) policies
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• Validate cost centre allocation and correct financial coding
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• Flag non-compliant entries and initiate corrections
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3. Documentation & Validation \n

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• Perform detailed validation checks on submitted expense claims
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• Identify and follow up on missing, incomplete, or incorrect documentation
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• Maintain audit-ready records for all transactions
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4. Stakeholder Coordination \n

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• Liaise with employees, managers, and finance teams for query resolution
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• Provide guidance to employees on expense submission guidelines
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• Support escalations related to expense discrepancies
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5. Tracking & Reporting \n

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• Track submission of expense reports and monitor adherence to deadlines
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• Maintain trackers for pending, approved, and rejected reports
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• Provide periodic reports/updates on status, trends, and compliance gaps
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Additional role for SME:

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• Identify process improvement opportunities in expense workflows
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• Support audits and compliance reviews
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• Train new team members on expense processing
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Knowledge, Skills and Abilities

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• Experience in executive admin services, supporting expense management and Travel & Expense (T&E) operations using Workday, preferably from a shared services environment. (SME 5+ years | SPE – 3+ years)
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• Strong knowledge and experience of Workday Expense Management module, Concur.
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• Understanding of T&E policies and compliance requirements
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• High attention to detail and accuracy
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• Strong follow-up and stakeholder management skills
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• Ability to manage volumes and meet strict timelines
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• Excellent communication skills
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• Knowledge in Ms Office, Workday, Concur applications is a must.
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Education and work experience requirements

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• Graduate in Commerce/Business Administration or related field
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• 2–5 years of experience in expense management / finance operations / HR shared services
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• Experience in Workday or similar expense management tools preferred
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• Open to work in Rotational shifts and from Office / Work from Home
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. Skillset Required: HR Operations, Workday, Expense Report Management, Expense Validation, Compliance, Policy Adherence, Documentation, Stakeholder Coordination, Reporting, Process Improvement, Audit Support, Training, Executive Admin Services, Travel & Expense (T&E) operations, Workday Expense Management module, Concur, T&E policies, Attention to detail, Accuracy, Follow-up, Stakeholder management, Volume management, Meeting deadlines, Communication skills, MS Office