Executive Assistant to Executive Director

About the Role Green Brothers Renewable Energy is looking for a sharp, dependable Executive Assistant to the Director at our Ahmedabad office. This is a right-hand role — you will run point on the Director's day-to-day priorities, chase tasks to closure across teams, and keep the office running smoothly. If you are highly organised, tech-comfortable, and the kind of person who understands what's needed with minimal instruction, we want to talk to you. This is a support role with real ownership. You won't just take orders — you'll anticipate, follow up, and make sure nothing falls through the cracks. What You'll Do Manage the Director's daily task list, priorities, calendar & follow-ups; ensure deadlines are met across departments Chase pending work from teams (accounts, site, HR, vendors) and report status back proactively Draft, manage & organise emails, letters, and documents on the Director's behalf Coordinate meetings, travel, and appointments; prepare agendas and take minutes Maintain organised digital & physical filing — folders, records, documentation Handle basic office IT independently: Outlook/Gmail email setup, folder sharing between computers, printer/network basics, Google Workspace, file backups Liaise between the Director and internal teams / external parties Keep confidential information secure and handle sensitive matters with discretion Support ad-hoc operational, admin & personal tasks as needed What We're Looking For Must-have: 3-6 years as an Executive Assistant, PA, Office Manager, or similar coordination role Strong command of computers — MS Office (Word, Excel, Outlook), Google Workspace, and comfort troubleshooting basic IT (email setup, file/folder sharing, network basics) without hand-holding Excellent organisational skills — you track many things at once and drop nothing Fast learner — thoda kaha, poora samajh jaaye Strong written & spoken communication (English, Hindi, Gujarati) Proactive, high-ownership mindset — you follow up without being reminded Good-to-have: Experience supporting a founder / MD / senior leadership Exposure to accounts, ERP, or project coordination Comfort with tools like WhatsApp Business, Google Forms, NAS/file servers The Kind of Person We Want Sharp catch-up power — grasps context quickly, connects dots Reliable & discreet — the Director can trust you with anything Steady under pressure, calm with multiple demands Honest, organised, and driven to get things done Location: Ahmedabad (On-site, Full-time) How to Apply Apply via LinkedIn or email your CV to [email protected] with subject "Executive Assistant - Ahmedabad".