Office Operations Executive (Mumbai)

Role Title: - OFFICE OPERATIONS EXECUTIVE

ABOUT THE ROLE

We are a healthcare investment fund and studio. Our new Lower Parel office is a high-energy environment with 12+ team members working on multiple healthcare start-ups and will be buzzing with a lot of guest founders, investors and healthcare executives. We are looking for a sharp, polished, and proactive Office Administrator & Front Desk Attendant to be the face and operational backbone of our office. This is a high-trust role that requires exceptional interpersonal skills and a strong sense of ownership.

KEY RESPONSIBILITIES

A. Front Desk & Client-Facing

Welcome and greet founders, investors and other stakeholders in a professional manner at the reception and waiting area

Coordinate visitor logistics including parking slot allocation, and building access

Coordinate boardroom and meeting room bookings; set up audio-visual equipment as required

B. Internal Operations & Administration

Maintain a tracker for recurring expenses, subscriptions, and monthly office cost summaries for reporting to central finance team. Maintain filing systems for office documentation

Liaise with building management, security, and external vendors for maintenance, repairs, and AMC servicing

Oversee pantry and office supply inventory; raise purchase requests proactively

Coordinate daily with housekeeping staff to ensure office cleanliness, consumable replenishment, and hygiene standards are met

Maintain records of daily petty cash expenses and submit periodic statements

Manage courier and dispatch register track inbound and outbound documents and parcels QUALIFICATIONS &

Requirements

Educational Background

Graduate in any discipline (BA / B Com / BMS / Hotel Management or equivalent)

Proficiency in MS Office Suite: Basic Excel, Word, and Outlook is a must Experience

4-5+ years in a front desk, office admin, executive assistant, or office management role

Familiarity with vendor management and basic bookkeeping. Bill management is a strong plus

Skills & Attributes

Fluent verbal and written communication in English; Hindi proficiency required; Marathi is a plus.

Ability to multitask and remain composed under pressure during high-activity periods

Willingness to be available on weekends occasionally for important meetings (prior notice will be given)

This is a full-time, on-site role. No work from home