Executive Assistant

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• Manage MS Outlook calendars for senior leadership — scheduling, prioritising, and resolving conflicts across internal and external stakeholders
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• End-to-end travel management: domestic and international bookings, visas, itineraries, and expense claims
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• Prepare correspondence, presentations and meeting materials using MS Office (Word, Excel, PowerPoint, Outlook)
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• Coordinate meetings, take minutes, track action items, and follow up on closures
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• Handle confidential information with absolute discretion
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Office Administration

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• Oversee daily office operations at the datacenter site
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• Manage vendor relationships for facilities, office supplies, and administrative services, including PO/invoice coordination
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• Coordinate visitor management and site access formalities in line with datacenter security protocols
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• Support onboarding logistics for new hires (workstations, ID cards, access, welcome kits)
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• Organise internal events, leadership visits, and customer/partner site tours
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• Maintain administrative records, trackers, and office budgets
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Requirements

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• 5–8 years of experience as an Executive Assistant, with at least 2 years handling office administration
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• Advanced proficiency in MS Office and Outlook; comfort with M365 collaboration tools (Teams, SharePoint)
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• Excellent written and verbal communication in English
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• Strong multitasking, prioritisation, and stakeholder management skills
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• Prior experience in infrastructure, real estate, IT/datacenter, or similar fast-paced environments preferred
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• Willingness to be based full-time at the datacenter site
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