Executive Assistant

Executive Assistant (Sell Side Research & Operations) - Associate

Job Location - Gurgaon & Bangalore

Mode - Hybrid

Shift Timing - 2 PM to 11 PM

Job Purpose

The Executive Assistant will provide high-level administrative, organizational, and strategic support to senior leadership, ensuring seamless execution of day-to-day business operations. This role requires exceptional planning, communication, stakeholder management, and problem-solving skills, with the ability to handle confidential information with utmost professionalism and discretion. The candidate will act as a trusted partner to the executive team, managing complex calendars, coordinating meetings and travel arrangements, preparing reports and presentations, facilitating cross-functional communication, and driving operational efficiency. The role demands strong attention to detail, proactive decision-making, and the ability to thrive in a fast-paced and dynamic environment.

Key Responsibilities:

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• Manage executive calendars, schedule meetings and coordinate appointments across time zones.
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• Handle executive email and communication, including drafting and responding to messages.
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• Organize and maintain digital files, records and documentation.
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• Prepare reports, presentations and meeting materials.
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• Coordinate virtual meetings, including setting agendas and taking minutes.
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• Assist with travel arrangements, itineraries and expense tracking.
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• Provide transaction and expense management support.
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• Manage CRM systems, including client onboarding and data management.
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• Support project coordination and follow up on action items.
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• Conduct basic research and compile data as needed.
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• Liaise with internal teams, clients and external stakeholders.
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• Perform general administrative tasks to ensure smooth day-to-day operations.
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Skills and Abilities:

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• 1–2 years' experience as an executive assistant, administrative assistant (operations) or in a similar role. Strong organizational and time management skills.
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• Excellent written and verbal communication skills.
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• High level of discretion and ability to handle confidential information.
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• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and collaboration tools (e.g., Google Workspace, Zoom and Slack).
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• Ability to work independently with minimal supervision.
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• Strong attention to detail and problem-solving skills.
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• Ability to multitask and prioritize effectively in a fast-paced setting.
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• Experience with, or knowledge of, CRM systems (e.g., Salesforce and MS Dynamics) would be advantageous.
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