Assistant Manager - Admin

Role Details

• Department: Administration & Facilities
• Job Title: Assistant Manager – Administration & Facilities
• Experience Required: 8 – 10 Years
• Scope: Multi-site coverage across plants, test sites, regional centers, guest houses, and remote facilities.
• Work Mode: 6 days (Work From Office)

Key Responsibilities

1. Multi-Site Facility Management & Operational Readiness

• Oversee day-to-day operations and upkeep of all assigned operational plants, offices, guest houses, and test facilities.
• Manage site infrastructure, including portable offices, water supply, utility power connections, DG sets, internet connectivity, and site access/roads.
• Direct resource allocation and supervise site executives, housekeeping crews, and loading staff to maintain clean, safe, and efficient working environments.

2. Specialized UAV Flying Test Sites Management

• Ensure 100% operational readiness for test flying sites, maintaining hygienic PDI/JRI areas and required support systems.
• Explore, evaluate, and inspect potential new flying locations to support business expansion.
• Manage UAV distress support and build strong working relationships with local Police, Landlords, and local authorities to secure recurring permissions and maintain land/site agreements.

3. Statutory Compliance, Government Liaison & Audits

• Serve as the primary Single Point of Contact (SPOC) for internal, IB, and external administrative audits/inspections.
• Partner with Plant Safety Officers to ensure full statutory compliance with authorities such as DISH, MPCB, CPCB, ITES, CETP, MIDC, CFO MIDC, and MSEDCL.
• Maintain a central tracker for on-time renewal of all site agreements, land leases, and operational permits.
• Coordinate scrapping and e-waste disposal operations in strict compliance with environmental regulations and corporate finance policies.

4. AMC Management, Vendor Relations & Maintenance

• Oversee Annual Maintenance Contracts (AMCs) for Pest Control, Biometrics, Fire Extinguishers & Alarm Panels, and Landscaping, ensuring zero contract lapses.
• Plan and execute preventive maintenance schedules and site monsoon preparedness programs.
• Forecast demand and manage inventory control for vending services (tea/coffee), housekeeping supplies, and site/PDI consumables to prevent stock-outs.

5. Financial Processing, SAP & MIS Reporting

• Handle end-to-end processing of administrative Purchase Orders (POs), invoices, and monthly financial provisions in SAP/ERP across plants and subsidiaries within SLA.
• Maintain accurate inventory logs and drive cost optimization across administrative accounts.
• Prepare and present accurate MIS and IB administrative reports within set timelines.

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