Departmental Coordinator_Charni Road (Girgaon)

Namaste !!

Greetings from Sir HN Reliance Foundation Hospital , Mumbai, India. Sir H. N. Reliance Foundation Hospital and Research Centre is a 360-beded, multi-Specialty tertiary care hospital with following thrust areas: Cardiac Sciences, Gastroenterology & Hepatobiliary Sciences, Liver Transplant, Nephro-Urology, Neuro Sciences, Oncology, Orthopedics & Spine, and Woman & Child Health. The Hospital has a Medical Mall with progressive diagnostic services, including Laboratories, Radiology & Imaging, and Nuclear Medicine.

WE ARE SEEKING APPLICATIONS FOR "DEPARTMENTAL COORDINATOR"

Position: Departmental Coordinator

Qualification : Any Graduate

Experience: 3.00 yrs to 12.00 yrs

Location : Mumbai

Qualification: Any Graduate

JD:

Provide secretarial and administrative support to the Director (HOD) and Consultants.

Manage the Directors calendar and publish daily schedules.

Coordinate internal and external meetings; send agendas and manage visitor coordination.

Take minutes during meetings and ensure timely follow-up and communication of action points.

Prepare and maintain departmental and conference reports; support academic activities.

Handle telephone enquiries from internal staff, patient relatives, and external contacts.

Maintain office stationery stock and manage records of disbursement.

Manage patient flow in OPDs according to schedule and appointments.

Coordinate with the Director to ensure adequate booking of appointments as prescribed.

Liaise with concerned teams to ensure completion of scheduled activities and appointments.

Maintain and publish rosters for Consultants and Resident Doctors.

Track and coordinate leave calendars for departmental staff.

Act as the Single Point of Contact (SPOC) for VIP patients; ensure smooth coordination from admission to discharge.

Collaborate regularly with Marketing, Operations, and other departments to ensure smooth functioning.

Participate actively in quality improvement programs; ensure adherence to standards like JCI and NABH.

Ensure optimal utilization of departmental resources and prevent wastage or misuse.

Coordinate CMEs, symposia, and other academic events.

Assist in preparing presentations, reports, and publications.

Provide suggestions and feedback to improve departmental services.

Attend all required departmental and hospital training and professional development programs.

Provide coverage support in the absence of colleagues when required.

Adhere to organizational policies, procedures, protocols, and values.

Perform any other responsibilities assigned by the Director on a need basis.

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Regards,

Hemangi Shende