Technical Executive Assistant

Role Overview

The Technical Assistant to the Chairman will work closely with the Chairman and technical

teams to support technology project coordination, documentation, follow-up, status reporting,

meeting intelligence, task tracking and AI-assisted productivity.

This is not a pure secretarial role and not a developer role. It is a hybrid role combining:

%CF; Technical understanding

%CF; Project coordination

%CF; Executive assistance

%CF; Structured documentation

%CF; Follow-up discipline

%CF; AI tool usage

%CF; Management reporting

Key Responsibilities

%CF; Track ongoing technology projects, modules, developers, QA updates and delivery

timelines.

%CF; Convert Chairman’s verbal or written directions into structured action points.

%CF; Follow up with developers, QA, HR and project leads for updates.

%CF; Identify delays, blockers, risks and pending decisions.

%CF; Attend technical and project meetings where required.

%CF; Maintain project trackers for EduNavigatorX modules and internal technical initiatives.

%CF; Maintain clean records for Chairman review.

%CF; Prepare daily/weekly status reports, management summaries, action trackers, risk

registers, follow up logs etc.

%CF; Use ChatGPT or approved AI tools to draft summaries, trackers, reports and structured

documentation.

%CF; Verify AI-generated outputs before submitting.

%CF; Maintain confidentiality and avoid uploading sensitive information into unauthorized

tools

Coordinate with:

%CF; Developers

%CF; QA

%CF; HR

%CF; Project managers

%CF; Module leads

%CF; External vendors

%CF; Chairman’s Office

Required Skills

%CF; Strong written English

%CF; Strong organizational skills

%CF; Ability to summarize messy information clearly

%CF; Comfort with technology projects and software terminology

%CF; Ability to use Excel / Google Sheets / Notion / project trackers

%CF; Ability to use AI tools responsibly

%CF; Strong follow-up discipline

%CF; Attention to detail

%CF; Ability to work directly with senior leadership

Preferred Prior experience as:

%CF; Technical coordinator

%CF; Project coordinator,

%CF; Executive assistant in technology environment,

%CF; Business analyst,

%CF; Founder’s office associate,

%CF; Product operations associate,

%CF; PMO assistant.