Executive Assistant

Executive Assistant to Founder

Location: Khar West, Mumbai

Working Hours: Full-time, Office-based (UK timings: 12:30 PM – 9 PM IST)

Experience: 4–6 years

Salary: INR 4 LPA

About My Digital Shelf

My Digital Shelf is a global B2B platform serving the FMCG and retail industry through high-impact conferences, executive dinners, and media platforms across the UK, USA, UAE and Europe.

We work with senior leaders across CPG brands, retailers, and solution providers to shape the future of connected commerce, data and AI.

As we scale internationally, we are looking for a highly organised, proactive Executive Assistant to support the Founder directly.

The Role

This is a high-trust, high-visibility role working closely with the Founder.

You will act as the Founder’s operational right hand — managing priorities, protecting time, ensuring follow-ups are executed, and helping keep strategic initiatives moving.

You will work alongside the Head of Operations, but your primary responsibility is to support the Founder’s effectiveness, focus, and execution.

Key Responsibilities

Calendar & Time Management

• Manage complex calendars across UK, US, and India time zones

• Prioritise meetings and protect focus time

• Coordinate internal and external stakeholder scheduling

Inbox & Communication

• Draft and manage key emails on behalf of the Founder

• Filter inbound communication and flag priority items

• Ensure timely follow-ups

Founder Project Support

• Track strategic initiatives and ensure accountability

• Prepare briefing notes ahead of meetings

• Create presentations, reports, and research summaries

• Support investor/sponsor-facing documentation

Travel & Logistics

• Coordinate domestic and international travel

• Prepare detailed itineraries and documentation

Operational Coordination

• Act as bridge between Founder and Head of Operations

• Track deadlines and ensure commitments are delivered

• Maintain internal dashboards or trackers

Administrative Management

• Expense tracking and approvals

• Contract/invoice coordination where required

• Organise documentation and digital filing systems

What We’re Looking For

• 4+ years of experience supporting a Founder, CEO or senior leader

• Experience working in a fast-paced or entrepreneurial environment

• Exceptional written and verbal communication skills

• Strong organisational and prioritisation capability

• High discretion and professional maturity

• Systems-driven and detail-oriented

• Proficiency in Google Workspace, Excel/Sheets and collaboration tools

• Comfortable working UK hours

Preferred:

• Exposure to events, consulting, media, retail or FMCG industries

• Experience coordinating international stakeholders

Why Join

• Work directly with an international founder

• Exposure to global FMCG and retail leaders

• High-growth entrepreneurial environment

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• Opportunity to evolve into a strategic operations or Chief of Staff-style role
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