Executive Assistant

Designation: Executive Assistant

Education: Graduate

Experience: 10 to 15 Years in a corporate office of a well reputed company.

Job Location: Head Office, Ballard Estate, Mumbai

Roles and Responsibilities: -

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• Provides high level of secretarial assistance to Business Head.
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• Managing the schedule, which includes setting up appointments, scheduling meetings, and arranging travel plans.
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• Communicating with stakeholders on behalf of the Business Head. This includes answering phone calls, responding to emails, and drafting correspondence.
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• Coordinate with Project Offices and Factories for collecting MIS.
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• Acting as first point of contact for callers, dealing with emails and phone calls, passing, and highlighting them to Business Head.
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• Reminding important task, meetings and deadlines.
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• Receives incoming communication on behalf of, reviews information, determines importance, and summarizes and/or share contents to appropriate staff.
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• Need to prepare meeting agendas, creates presentation materials, and ensures that all necessary materials are available for the meeting, prepares minutes of meeting.
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• Coordinates with internal and external stakeholders on behalf of Office of Business Head.
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• Collating and compiling MIS and Technical Information.
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• Handles administrative tasks such as maintaining files and records, organizing documents, and preparing reports.
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• Maintain Contacts / Business Cards/ guest list.
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• Prepare MOM and circulate the same to concerned departments.
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• Work on consolidation of critical MIS by taking appropriate inputs from various Zones/ HODs.
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• To handle Office correspondence and administrative task including e-mail / postal / telephonic correspondences/ drafting of letters and important communications.
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• Maintaining office stationery and necessary office supplies.
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• Booking and arranging Travel, Visa, Transport and Accommodation.
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• Any other task assigned by the management from time to time
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Required Candidate profile

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• Excellent written & spoken English communication and Presentation skills.
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• Proficiency in Microsoft Word and Excel is a must.
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• Good command Shorthand, Dictation, and Typing.
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• Proactive with high energy level, self-starter and ability to turn around things.
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• Must have good interpersonal Skills.
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