Executive Assistant to Managing Director

Job Description:

\n
• Schedule appointments, meetings, and travel arrangements for the Managing Director
\n
• Ensure efficient use of the Managing Director's time
\n
• Draft correspondence, prepare presentations, and organize documents and files
\n
• Provide administrative assistance as required
\n
• Coordinate with internal and external stakeholders
\n
• Ensure seamless communication and collaboration
\n
• Handle sensitive and confidential information with discretion
\n
• Assist in planning and coordinating meetings, conferences, and events
\n
• Prepare meeting agendas, materials, and follow-up actions
\n
• Arrange domestic and international travel, including flights, accommodations, and transportation
\n
• Prepare travel itineraries and expense reports
\n
• Maintain and update contact lists and other relevant databases
\n
• Attend to queries pertaining to the Managing Director's office in their absence
\n
• Draft, manage, and renew contracts, ensuring timely tracking and documentation
\n
• Take dictation in shorthand and transcribe documents accurately
\n

Requirements

\n
• Excellent organizational and time management skills
\n
• Strong communication and interpersonal skills
\n
• Ability to maintain confidentiality and handle sensitive information
\n
• Proficiency in Microsoft Office and other productivity tools
\n
• Shorthand skills and transcription accuracy
\n