Executive Assistant to MD

Job Title: Executive Assistant (EA) to Managing Director
Location: Ghod Dod Road, Surat

Job Overview

We are looking for a smart, reliable, well-organized, and proactive Executive Assistant (EA) to support the Managing Director in day-to-day professional and administrative activities.

The ideal candidate should have excellent follow-up skills, communication abilities, organizational skills, and a strong sense of responsibility. Candidates with experience as an Executive Assistant, Secretary, Personal Assistant, or Office Coordinator are preferred.

Key Responsibilities

• Provide day-to-day administrative and executive support to the Managing Director.

• Maintain and manage the MD's schedule, appointments, meetings, and follow-ups.

• Handle regular follow-ups with clients, vendors, employees, and other stakeholders.

• Ensure that assigned tasks are followed up and completed within the required timelines.

• Coordinate between the MD and internal/external teams.

• Prepare, maintain, and organize documents, reports, records, and correspondence.

• Handle emails, calls, meeting coordination, and other official communication.

• Assist with MS Word, Excel, presentations, and other office-related documentation.

• Maintain confidentiality of company and management-related information.

• Coordinate office administration and support activities whenever required.

• Be flexible to assist the MD with occasional personal or ad-hoc tasks related to work and daily requirements.

• Take ownership of responsibilities and ensure timely completion without constant supervision.
  

Required Skills

• Excellent follow-up skills - MUST HAVE

• Strong organizational and coordination skills.

• Good command over English communication, both verbal and written.

• Working knowledge of MS Office, especially MS Excel and MS Word.

• Good documentation and record-keeping skills.

• Ability to prioritize multiple tasks and meet deadlines.

• Strong attention to detail.

• Professional, honest, dependable, and trustworthy.

• Ability to work independently and proactively.

• Shorthand knowledge is preferred.