Executive Assistant

About the Role

We're looking for a highly organized and proactive Executive Assistant to support the Founder at Astrotalk. This role requires exceptional planning, strong communication and the ability to manage multiple priorities in a fast-paced environment while maintaining complete confidentiality.

Key Responsibilities

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• Manage the Founder's calendar, meetings, travel and daily priorities.
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• Prepare agendas, presentations, meeting notes, and track follow-ups.
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• Coordinate with internal teams (HR, Finance, Legal, Operations) and external stakeholders.
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• Organize contracts, NDAs, and other critical business documents.
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• Plan executive meetings, offsites and Founder-led initiatives.
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• Conduct research, prepare briefs and support strategic projects.
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• Identify operational improvements and ensure smooth day-to-day execution.
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What We're Looking For

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• Bachelor's degree (Business, Commerce, or related field preferred).
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• 1+ years of experience supporting senior executives or founders.
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• Experience in startups or high-growth environments is a plus.
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• Excellent organizational, communication and multitasking skills.
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• Proficiency with Google Workspace, Slack, Zoom and Notion.
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• High level of discretion, ownership and attention to detail.
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• Self-driven, proactive and capable of managing competing priorities independently.
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