Executive Assistant

Required Qualifications

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• Bachelor's degree in Business Administration, Commerce, Arts, or a related field.
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• 2-6 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leaders.
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• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
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• Excellent verbal and written communication skills.
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• Strong organizational, multitasking, and time-management abilities.
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• Ability to maintain confidentiality and handle sensitive information.
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• Proactive, detail-oriented, and capable of working independently.
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Key Responsibilities

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• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
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• Coordinate domestic and international travel, visa processes, accommodations, and expense reporting.
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• Organize and prepare agendas, presentations, reports, and meeting materials.
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• Take meeting notes, track action items, and follow up to ensure timely completion.
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• Act as a liaison between executives and internal/external stakeholders.
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• Manage email correspondence and prioritize communications on behalf of executives.
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• Coordinate team events, leadership meetings, town halls, and off-site activities.
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• Handle confidential information with discretion and professionalism.
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• Support administrative tasks such as document management, invoice processing, purchase requests, and vendor coordination.
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• Improve operational efficiency by streamlining administrative processes and maintaining accurate records.
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