Executive Assistant

Executive Assistant to CMD

Key Responsibilities

1. Logistics & Event Management

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• Manage the CMD's meeting schedules, travel, appointments and day-to-day logistics.
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• Plan and coordinate leadership meetings, conferences, corporate events, client meetings and other engagements.
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• Coordinate with internal teams, external stakeholders, vendors and service providers to ensure seamless execution of events and travel.
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• Ensure end-to-end coordination, including agendas, venues, travel arrangements, documentation and follow-ups.
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2. Stakeholder & Cross-Functional Coordination

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• Coordinate with multiple internal and external stakeholders on behalf of the CMD to drive alignment and timely execution.
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• Work closely with Cross-Functional Teams (CFTs) across functions such as Finance, HR, Operations, Sales, Marketing, Strategy and Business Development.
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• Follow up on key decisions, action items and strategic initiatives discussed by the CMD and ensure timely closure.
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• Facilitate communication between the CMD's office and various business functions, ensuring effective information flow and coordination.
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• Track critical deliverables and escalate delays or issues to the appropriate stakeholders.
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3. Executive Communication

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• Draft timely, high-quality executive communications including emails, notes, briefing documents, speeches, presentations and internal/external communication.
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• Prepare talking points, meeting briefs and background notes for the CMD.
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• Ensure communication is clear, concise, accurate and aligned with the CMD's requirements.
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• Coordinate with internal stakeholders to obtain information and ensure timely responses and closure of action points.
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4. Market Research & Analysis

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• Conduct market, industry, competitor and business research to support the CMD's decision-making.
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• Analyse industry trends, emerging opportunities, competitive landscape and market developments.
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• Prepare MIS, dashboards, research notes and presentations with key insights and recommendations.
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• Support strategic initiatives through data-driven research and analysis.
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5. Macroeconomic, Geopolitical & Financial Intelligence

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• Track and analyse key macroeconomic, geopolitical, financial and regulatory developments relevant to the organisation.
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• Prepare concise daily/weekly briefs and executive updates for the CMD.
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• Monitor developments in interest rates, inflation, currencies, commodities, government policies, global markets and industry trends.
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• Highlight key risks, opportunities and potential business implications for senior management.
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Preferred Profile

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• Graduate/Postgraduate with 12+ years of total experience and 5+ years as an Executive Assistant to CEO, CMD Office, Promoters or CXO leadership.
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