Executive Assistant (On Contract)

Executive Assistant (EA) - Contract Role (3rd Party) - 6 months to start with

Location: Bangalore

Experience: 5–10 Years

Compensation: ₹5–8 LPA

Experience

\n
• 5–10 years of experience as an Executive Assistant, Personal Assistant, or Executive Coordinator supporting senior leadership.
\n

Role Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The incumbent will play a critical role in managing executive calendars, coordinating meetings, handling confidential information, facilitating communication, and ensuring smooth day-to-day business operations.

Key Responsibilities

Executive Support

\n
• Manage complex calendars, appointments, and meeting schedules for senior leaders.
\n
• Coordinate domestic and international travel arrangements, including flights, accommodation, visa requirements, and itineraries.
\n
• Screen and priorities emails, correspondence, and telephone communications.
\n
• Prepare meeting agendas, presentations, reports, and briefing materials.
\n

Meeting & Stakeholder Coordination

\n
• Organize leadership meetings, town halls, business reviews, and external stakeholder interactions.
\n
• Record meeting minutes and track action items to ensure timely closure.
\n
• Liaise with internal and external stakeholders on behalf of the executive.
\n
• Coordinate cross-functional projects and follow up on key deliverables.
\n

Administrative Management

\n
• Manage expense reimbursements, invoice processing, and documentation.
\n
• Maintain confidential records, contracts, and business documents.
\n
• Support procurement requests, vendor coordination, and office administration activities.
\n
• Ensure accurate filing and document management practices.
\n

Business Operations Support

\n
• Assist in preparing business reports, dashboards, and management presentations.
\n
• Monitor deadlines and proactively drive completion of leadership priorities.
\n
• Support event management, leadership visits, and employee engagement initiatives.
\n
• Identify opportunities to improve administrative processes and operational efficiency.
\n

Confidentiality & Governance

\n
• Handle sensitive business information with the highest level of discretion.
\n
• Ensure compliance with company policies, documentation standards, and governance requirements.
\n

Desired Qualifications & Skills

Education

\n
• Bachelor's degree in Business Administration, Commerce, Management, or related discipline.
\n

Skills & Competencies

\n
• Excellent verbal and written communication skills.
\n
• Strong organisational and multitasking abilities.
\n
• High attention to detail and problem-solving capability.
\n
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook, Teams).
\n
• Ability to manage multiple priorities in a fast-paced environment.
\n
• Strong stakeholder management and interpersonal skills.
\n
• Professional demeanour with high levels of confidentiality and integrity.
\n

Key Success Measures

\n
• Effective calendar and meeting management.
\n
• Timely execution of leadership priorities and action items.
\n
• High-quality stakeholder coordination and communication.
\n
• Accuracy in documentation, reporting, and administrative processes.
\n
• Strong responsiveness and ability to anticipate executive needs.
\n

If interested pls do share your updated profile at [email protected]