Executive Assistant to the Dean

Position Summary:

The Executive Assistant (EA) to the Dean provides high-level administrative, operational, and strategic support to the Dean of the Faculty of Business. The EA serves as a key liaison between the Dean’s office and internal/external stakeholders, ensuring effective communication, coordination, and execution of the Dean's priorities.

Key Responsibilities:

Administrative Support

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• Manage the Dean’s calendar, schedule meetings, and coordinate appointments, travel, and logistics
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• Draft, review, and manage correspondence, reports, presentations, and meeting materials
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• Organize and maintain records, files, and documentation in a systematic and secure manner
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• Prepare and process expense claims, reimbursements, and procurement requests
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Communication & Liaison

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• Act as the primary point of contact for internal and external communications to the Dean's office
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• Coordinate with faculty, staff, students, and external partners on behalf of the Dean
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• Assist in drafting and editing speeches, emails, and official communications. Also manage the Dean's email & related communication.
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Operational & Strategic Support

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• Significant exposure to managing the Accreditations and Rankings from the Dean's office.
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• Assist in the preparation and follow-up of strategic planning meetings, faculty reviews, and performance tracking.
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• Support project tracking, reporting, and deadline management for initiatives led by the Dean.
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• Coordinate faculty-level events, workshops, guest lectures, and committee meetings.
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Confidentiality & Discretion

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• Handle sensitive and confidential information with a high degree of professionalism.
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• Maintain discretion in managing personnel matters, academic issues, and institutional strategies.
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Required Qualifications:

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• Bachelor’s degree in Communication, Business Administration, or related field. Master’s preferred.
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• 5+ years of experience in a similar executive support role, preferably in an academic environment.
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• Excellent organisational, communication, and interpersonal skills.
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• Strong proficiency in Microsoft Office Suite and project management tools.
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• Ability to multitask, prioritise effectively, and work independently under pressure.
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Desirable Attributes:

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• High level of professionalism, discretion, and attention to detail.
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• Proactive and anticipatory problem-solving skills.
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• Familiarity with academic governance and faculty operations.
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• Ability to build strong working relationships across diverse teams.
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