Executive Assistant

Position: Personal Secretary to MD & CEO, SVCL

Years of experience: minimum 2 years

Location: Aligarh, Uttar Pradesh, India

Job Description:

Core responsibilities

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• Calendar and Schedule Management: Maintain and manage the MD's complex schedule, schedule appointments, and prevent double-booking.
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• Meeting Coordination: Organize and coordinate meetings, including booking venues, preparing agendas, and taking meeting minutes.
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• Travel Arrangement: Arrange and book all travel, including flights, hotels, and visas, for the MD and potentially other staff.
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• Correspondence and Communication: Handle incoming and outgoing correspondence via email and phone, acting as a liaison between the MD and internal departments or external stakeholders.
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• Document Preparation: Prepare, edit, and format documents, reports, and presentations.
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• Administrative Support: Perform various administrative tasks, such as managing contact databases, maintaining files, and conducting research for the MD.
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• Confidentiality: Handle all company and personal information with the utmost discretion and professionalism.
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Key skills and qualifications

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• Skills:
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• Excellent organizational and time-management skills
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• Strong written and verbal communication skills and Shorthand is required
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• High level of discretion and professionalism
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• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
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• Ability to multitask and prioritize effectively
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• Proactive and able to work independently
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Qualifications:

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• A Bachelor's degree is often preferred.
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• Previous experience as a personal assistant or in a similar administrative role is a plus.
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• Flexibility to work beyond regular hours is sometimes required.
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Age: below 40 years

Interested person can drop there resume at [email protected]